Talent Acquisition Administration Officer

Provides efficient administrative support to the Talent Acquisition Lead and People &Culture Business Partners

Access hybrid/flexible work arrangements, including WFH and RDO scheme

Salary from $68,671.75 to $74,030.72 p.a. plus 11.5% Superannuation

We have an exciting opportunity for an experienced Talent Acquisition Administration Officer to join our team at Willoughby City Council!

About us

When you join Willoughby City Council you join a close-knit team with a big impact. We are dynamic, diverse and future-focused. We value team players who are willing to roll up their sleeves and get the job done. We serve the community and make it our job to make people’s lives better. It’s all in a day’s work.

You’ll have the freedom to grow in your career alongside likeminded people who will support you every step of the way. You’ll be part of our transformation as a Council and shape the future for the residents of Willoughby. And you’ll do it all from a thriving hub in Sydney, in the culturally-rich area we are so proud to call home.

About you

You’re still finding your feet in your career and you’re looking for an organisation where you can learn from the best. You want to make a difference, to add value and to enhance the lives of real people. You’ll get that – and more- at Willoughby City Council.

We’re small enough to feel like a family but big enough to offer diverse opportunities and work environments. As a tightknit team, we take an active interest in your development. More than that, we lay it all on the table to teach you everything we know.

Whether that be incisive financial acumen, intelligent IT or residential solutions, a career here is about sharing ideas, spotting opportunities to make life and work in Willoughby better for all of us. It’s a collaborative approach to making the right decisions for our residents and environment. What that means for you is the opportunity to contribute your expertise and learn from your colleagues’ across all the different areas of Council each and every day.

About the role

As the Talent Acquisition Administration officer, you will provide efficient administrative support to the Talent Acquisition Lead and P&C Business Partners throughout the entire remit of recruitment and onboarding/offboarding.

You will also work to ensure the best candidate experience with the ability to communicate our culture and act as a brand ambassador.

What you’ll be doing:

Managing high volumes of recruitment requests and ensuring timely resolutions

Working under pressure while maintaining a high standard of customer service

Undertaking all general administration functions required for the entire remit of recruitment, selection and onboarding process, including but not limited to the production of offer letters and other correspondence and registering new starter documents

Answering general recruitment queries from all internal and external stakeholders

Preparing recruitment job advertisements and posting on Willoughby Council’s careers page and other recruitment mediums such as Seek, LinkedIn, Council’s intranet, professional job ad boards, etc.

Assist the Talent Acquisition Lead with the onboarding of agency/contractor staff and casual recruitment

Assist the Talent Acquisition Lead in providing recruitment training (including the TechOne Recruitment module) to key stakeholders

All interview scheduling and coordination with candidates and panel members

Preparation and general set up of interview rooms and guiding candidates to meeting room

Developing recruitment and onboarding reports

Ensure relevant employment checks are conducted, including police/qualification checks, reference checks, etc.

Reconciliation of any recruitment invoices and statements

Requirements

High School Certificate and/or relevant experience

Demonstrated relevant experience in an administrative role, preferably in a HR and/or Recruitment environment

High level of accuracy and attention to detail

Ability to learn new computer systems

Strong data entry skills and general administrative tasks completed in a timely manner

Highly proficient in the Microsoft Office suite – Word, Excel and Outlook

Ability to maintain accurate records across multiple platforms

Proven ability to maintain confidentiality and store information according to data protection requirements.

Exceptional organisational, communication and interpersonal skills

Demonstrated ability to work as a team as well as independently to ensure deadlines are met.

Highly customer focused to ensure a highly positive customer experience

Demonstrates awareness of and commitment to the principles of Work Health and Safety (WHS) and Equal Employment Opportunity (EEO), including a willingness to attend relevant training.

How to apply

Apply now to join us at Willoughby City Council where you can add value and be valued for the meaningful work you do.

When you work at Willoughby Council, you will work with a diverse group of like-minded people who have people and the community at the forefront in everything we do. Check out our employee benefits on our careers page to see:

Where you can look after yourself and your loved ones

Where you can enhance your wellbeing

Where you can grow, develop and be part of a team

https://www.willoughby.nsw.gov.au/Council/Working-with-us/Careers

Enquiries: Grace McEvoy – Talent Acquisition Lead – 02 9777 1039

Applications must address all the key responsibilities outlined in the Position Description.

Please note being fully vaccinated for Covid-19 is a requirement prior to commencement of

employment with Willoughby City Council, except where a medical contraindication certificate is

provided.

Successful candidates may be required to undertake pre-employment screening including police and

qualification checks.

Applications close: Sunday 04 May 2025 at 11:30pm

Please note recruitment activity may commence before the closing date