The Role

Defence Digital Group has multiple exciting opportunities for experienced Executive Assistant to provide high-level executive support to the Assistant Secretary (SES1) across three branches within the Department of Defence. The Defence Digital Group is responsible for providing a modern, secure, and sustainable ICT environment to support Defence business and military operations. In order to provide this service, Defence Digital Group maintains Defence’s: computing and telephone networks; cyber security capability; military and business applications as well as; the communication standards and spectrum required to operate key warfighting networks. Combined, these capabilities represent one of the largest, most diversified ICT capabilities in the Southern Hemisphere.

As the Executive Assistant, you will play a crucial role in managing the office of the Assistant Secretary, providing efficient administrative and operational support to ensure the smooth operation of the Branch. This includes calendar management, preparation of correspondence, organising meetings, arranging travel, coordinating briefing packs and managing office systems and records using Microsoft Office, Objective and Financial Management Systems. The Executive Assistant role is a position of trust and discretion. In working directly to the Assistant Secretary, it is crucial that individuals are suitably skilled, professional, work well under pressure and have strong communication skills and interpersonal skills.

About our Team

Military Systems Division

Military Systems Division (MSD) is responsible for the project management, engineering and sustainment outcomes required to deliver projects and sustain resultant military ICT capability. MSD works closely with the relevant external Capability Manager and other DDG divisions to ensure the realisation of required Defence war fighter effects.

Enterprise Systems Division

Enterprise Systems Division (ESD) is responsible for the project management, engineering and sustainment outcomes required to provide Defence’s foundational Enterprise ICT capability to enable the Defence Single Information Environment. In addition, ESD is responsible for the project management, engineering and sustainment outcomes required to deliver projects and sustain resultant capability on behalf of external corporate Capability Managers.

Our Ideal Candidate

Are you highly organised, professional, and positive? This may be the role for you.

The Executive Assistant roles are all Canberra-based.

The Executive Assistant is accountable to work under limited direction to perform and achieve moderately complex administrative support work within an integrated workforce. They will have a good understanding of relevant legislative frameworks, government decision-making processes and Defence’s mission and policy requirements. The Executive Assistant is required to communicate with a range of stakeholders, responding and providing advice on moderately complex operational and administrative issues to achieve work unit and Defence outcomes.

They will be accountable to contribute towards ongoing self-improvement and professional development. Candidates will be well organised, have the ability to manage competing priorities, work independently, and collaborate effectively in a fast-paced environment. You will be able to demonstrate your ability to anticipate the needs of the Assistant Secretary whilst being flexible and resilient. You will have excellent time management skills, strong attention to detail and excel at building and maintaining stakeholder relationships. Candidates will be self-aware, with a positive attitude, demonstrating consideration and respect for a diversity of ideas and perspectives of others.

If you are interested in being an EA, or you are an existing EA looking for a change and keen to be part of a dynamic and dedicated team committed to supporting the delivery of Defence services across the country, this role might be for you.

The Department of Defence will be creating merit pools to fill vacancies across the Organisation over the next 18 months. Our people are capable, committed and diverse. We support an inclusive culture that emphasises respect and collaboration. Defence will support you in balancing work life with family and other priorities, offering you access to a variety of flexible working arrangements. Successful applicants will be supported with their career development via talent management, coaching, and peer support

Application Closing Date: Sunday 11 May 2025

For further information please review the job information pack, reference DDG/03104/25 on https://defencecareers.nga.net.au/?jati=F0B6E673-27E8-D9F6-B50C-E3C04F387291