Are you a dedicated and highly organised professional seeking an opportunity to join a prestigious and well-established estate agency in Sydney’s sought-after Eastern Suburbs?

Our client is a leading name in the real estate industry, known for their exceptional service, premium property portfolio, and commitment to excellence. Operating in one of Sydney’s most dynamic and competitive markets, they pride themselves on their strong team culture, innovative approach, and outstanding reputation amongst clients and peers alike.
This is a rare opportunity to become part of a high-performing team where your organisational expertise and passion for property will be valued and rewarded. If you are looking for a long-term career move within a fast-paced and supportive environment, we encourage you to explore the role below and apply directly.

Position: Executive Assistant to Director

As the Executive Assistant, you will play a pivotal role in ensuring the efficiency and smooth operation of the sales team. You will provide direct support to the lead agent, taking ownership of key administrative and coordination tasks, and acting as a professional point of contact between clients and internal stakeholders.

Key Responsibilities:

• Manage the lead agent’s calendar, schedule appointments, and coordinate travel arrangements.
• Coordinate all residential sales documentation, ensuring timely and accurate communication with solicitors, clients, and service providers.
• Provide in-person support during auctions (mid-week only), with a sound understanding of the auction process.
• Draft, edit, and proofread documents, reports, and presentations with a keen eye for detail.
• Serve as a liaison between vendors, buyers, solicitors, and the internal sales team, ensuring professional and effective communication.
• Prepare appraisal, pre-listing, and settlement kits.
• Create marketing collateral for new listings, including signboards, brochures, flyers, and digital advertising.
• Launch and manage 6–8 property listings per month, overseeing all related marketing and administration.

Team & Perks:

• Join a vibrant and results-driven real estate business with a strong market presence.
• Dedicated car space provided.
• Competitive salary and uncapped commission earning potential.
• Be part of a supportive, collaborative, and growth-oriented team.
• Enjoy ongoing professional development and access to industry-leading training.
• Work in a high-energy environment where initiative and dedication are recognised and rewarded.

About You:

• A polished professional with excellent interpersonal and communication skills.
• Previous experience as a Sales PA or Executive Assistant within the real estate industry is essential.
• A great chance for a property manager wanting to make a change.
• Current NSW Certificate of Registration and a valid driver’s licence.
• Strong verbal and written communication skills, with a focus on customer service.
• Impeccable organisational and time management abilities.
• High attention to detail and a proactive, can-do attitude.
• Ability to multi-task and manage competing deadlines with confidence and composure.

This role is EXCLUSIVELY listed with myself Jordan Parle on 0415 052 727 and our agency, Christian Adam Recruitment. https://www.christianadam.com.au/

If you are interested in this position. Please email your resume 'DIRECTLY' to [email protected] - if you submit your CV through SEEK it will unfortunately notify all other recruitment agencies. So we strongly suggest you email your CV directly to [email protected] to avoid the unnecessary calls from other companies whilst your at work.

Please note:

All our applications are held in accordance with the privacy act.
Should this position not be suitable for your current requirements or you are seeking a salary check on your current level of remuneration.
Please don't hesitate to contact Jordan directly to inquire on any additional information or opportunities which are currently not yet listed and coming soon.

CHRISTIAN ADAM Recruitment recruit specifically for the Real Estate & Property industry. We have multiple recruiters across the Sydney Metropolitan area and receive new positions daily.