We're looking for a compassionate and proactive Facilities Coordinator to join a purpose-driven team within the not-for-profit sector. This role involves end-to-end facilities coordination with a strong focus on responsiveness and prioritising the needs of those we support. If you thrive in a dynamic environment and excel at managing maintenance tasks and keeping operations running smoothly, we’d love to hear from you.

Key Responsibilities

• Oversee repairs and cyclical maintenance activities to ensure facilities meet the needs of the organisation and its clients;
• Manage the timely completion of maintenance tasks, responding to issues promptly;
• Liaise with external contractors and service providers, ensuring facilities upgrades and maintenance are completed efficiently;
• Maintain strong relationships with vendors to guarantee high standards of service and compliance;
• Prioritise and respond to maintenance requests, including urgent needs or room preparation for meetings and events;
• Dispatch jobs and request photos to monitor progress while maintaining a focus on delivering quality service with empathy and professionalism;
• Ensure that office facilities meet operational needs, supporting a safe and functional work environment for both staff and clients;
• Act as the first point of contact for any facilities-related concerns from internal staff or external stakeholders, including clients and families, demonstrating empathy and professionalism at all times;
• Responsible for general administrative support, including management of shared mailboxes, processing of invoices and quotes, and performing a range of other administrative duties as required;
• Adapt to last-minute changes and manage multiple tasks effectively under pressure, ensuring high service levels and quick response times; and
• Maintain a calm and professional demeanour in fast-paced situations, while staying focused on delivering client-centred outcomes.

Skills/ Experience

• Experience in facilities coordination;
• Strong communication skills with an ability to respond empathetically and professionally to clients and staff;
• Ability to work well under pressure and manage unexpected changes in a fast-paced environment;
• Demonstrated ability to manage maintenance and vendor-related tasks while maintaining professionalism and empathy; and
• Experience with access management systems, car park coordination, and general office facilities maintenance.

Our client provides great incentives, long-term career opportunities internationally and the opportunity to work with a passionate team.

How to Apply

For more information please call Elise Muscat at u&u on 028825 6612 quoting reference 41126. Alternatively, to submit an application, please click below.

At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.

Should you require reasonable adjustments or have a preferred method of communication throughout the recruitment process, we encourage you to make a request via [email protected] or phone the above-mentioned u&u consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.

Please submit your resume in Word format only.