About Us:

Universal Welding Services is a well-established, family-owned Structural Steel Fabrication company with over 45 years of industry experience. Located in Stapylton, we proudly service clients across the east coast of Australia. Our team is passionate about delivering high-quality structural and architectural steelwork for the construction industry.

We value a balanced and supportive work environment and are looking for an experienced Administration Manager to join our team.

About the Role:

In this key position, you'll take full ownership of the administrative and compliance tasks within the business. As the sole administrator, you’ll work independently while closely supporting the Finance Manager and Director. Your responsibilities will range from day to day admin tasks and supporting staff needs, to ensuring that safety and quality processes are being followed, and documentation is maintained to a high standard.

You’ll be the go to person for everything from payroll data and onboarding to maintaining compliance registers and ensuring our ISO 9001 and ISO 45001 systems are up to date. This is a varied and dynamic role suited to someone who is highly organised, proactive, and ready to take initiative in running the department and making the role their own.

Responsibilities:

Day to day administrative duties

Reception Duties

Maintain a clean and organised office space.

Monitor staff timesheet systems and ensure payroll data is accurate.

Process Bills and Purchase Orders

Oversee onboarding and inductions for new staff

Maintain Compliance documentation and registers

Ensure the IMS is applied in the workplace, and procedures are followed for all Quality (ISO 9001) and Safety (ISO 45001) requirements

Coordinate with contractors when needed

Skills & Experience:

Previous experience in a similar administrative or management role preferred

Strong understanding of compliance, documentation, and internal processes (ISO 9001 & ISO 45001 knowledge preferred)

High level of initiative and ability to work independently

Excellent organisational and time management skills

Excellent written and verbal communication

Must have experience with Xero, Excel, Word, Outlook, and OneDrive

Strong attention to detail and a proactive attitude