Are you an organized and detail-oriented individual looking to kickstart your career in office administration? We’re looking for a Office Admin Assistant to join our team and support our sales and administrative operations in Kirrawee NSW.

About the Role:

As a Office Admin Assistant, you’ll play a vital role in providing administrative and sales support to ensure smooth day-to-day operations. You’ll assist the sales team, manage office tasks, and deliver exceptional customer service.

Key Responsibilities:

Sales Support

Assist the sales team with customer inquiries, quotes, and order processing.

Prepare sales proposals, reports, and maintain customer databases (Tradify & CRM).

Coordinate sales meetings and track sales performance.

Monitor and update tender/quote notifications and documentation.

Schedule meetings and appointments for the sales team.

Administrative Duties

Perform receptionist duties, answer calls, and manage email communications.

Organize company events, meetings, and travel arrangements.

Maintain a clean and organized office environment.

Assist in maintaining digital records, scanning, and document filing.

Support marketing with photo management and social media updates.

Customer Service

Act as the first point of contact for client inquiries via phone and email.

Provide prompt and professional customer service.

Documentation & Reporting

Maintain accurate sales records and assist in preparing reports.

Ensure proper documentation filing and accessibility.

General Support

Collaborate with internal teams to streamline communication.

Assist with ad-hoc projects and tasks assigned by management.

What We’re Looking For:

✅ Strong organizational and multitasking skills
✅ Excellent verbal and written communication
✅ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
✅ Experience or willingness to learn CRM systems (Tradify, Monday CRM, SiteDocs)
✅ A proactive and team-oriented mindset

Why Join Us?

Supportive and friendly work environment

Flexible working hours

Career growth opportunities

Hands-on experience in a dynamic role

If you’re ready to take the next step in your career and be part of a great team, we’d love to hear from you!