Administrative Assistant

This is initially a 6 month temporary assignment with the potential to become permanent. Full-time hours, Monday - Friday.

Responsibilities:

Administrative support to the Team Lead – Professional Learning which will include scheduling meetings, drafting agendas, inviting participants, taking notes and actioning tasks as directed

Coordination of communication distributions to stakeholders

Managing support materials for professional learning sessions facilitated by Team Leads

Work with the Professional Learning Team to ensure the successful rollout of courses and events, which will include understanding the process for course content creation, communicating, scheduling and hosting of learning events

Liaising with attendees and presenters via telephone, email an in-person, is an integral part of the support role

Monitor statistics on attendance and participant feedback to assist in future professional learning scheduling

Support the Coordinator – Professional Learning with training and meeting room refresh, bump-in/bump-outs as well as ensuring the training spaces and kitchen are left clean and ready for subsequent users

Relief support of incoming calls during daily breaks and annual leave periods of receptionist and triaging calls to appropriate staff

Other duties where reasonable for your position, training and experience

Key requirements:

Experience in a similar support role

Proficient in Microsoft Office 365 suite and other similar systems

Time management skills to effectively manage and prioritise tasks

Ability to communicate with various internal and external stakeholders

Attention to detail across all facets

Problem solving skills

Ability to work co-operatively as a team member

Willingness to learn new technology and processes