Haines Hunter is a renowned Australian boat-building company, celebrated for our exceptional brand and unwavering commitment to quality, innovation and customer satisfaction. We foster a culture of excellence and continuous improvement, ensuring the delivery of top-tier boats to our clients.
We are seeking a highly organised and proactive Executive Assistant to join our team and support our Executive Team. In this pivotal role, you will ensure the smooth running of daily operations by providing administrative support, managing schedules, and coordinating communications. The Executive Assistant will work closely with the senior leadership team, assisting in a range of strategic and operational tasks to help drive our mission forward.

Key Responsibilities

· Provide high-level administrative support to the Managing Director

· Provide administrative support to the Management Team

· Prepare and review internal and external communications, including reports, presentations, and correspondence.

· Coordinate and organize production meetings, including agendas, minutes, and follow-up actions.

· Assist with the development and tracking of key performance indicators (KPIs) and operational reports.

· Maintain confidentiality and exercise discretion in handling sensitive information.

· Support project management efforts, helping the Executive Team with initiatives and day-to-day tasks.

· Act as the main point of contact for internal and external stakeholders, building relationships with key partners and community organisations.

· Manage office logistics, events, and general office coordination/management.

Key Skills and Experience:

· Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in manufacturing sector

· Strong organizational and multitasking skills, with the ability to prioritize and manage multiple tasks effectively.

· Excellent written and verbal communication skills, with a keen attention to detail.

· High level of proficiency with office software (Microsoft Excel, Microsoft Office, Google Suite) and the ability to quickly learn new systems.

· Ability to maintain professionalism and confidentiality when dealing with sensitive matters.

· A collaborative and flexible approach

· Proactive and Self motivated with the ability to drive areas of the business (eg. Marketing campaigns, production procedures)