Company description:

As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none.

Job description:

Northern Health are seeking applications from motivated and suitably experienced Personal Assistants to join the Clinical Operations Team.

About Northern Health:

Northern Health is the major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne's rapidly growing outer north.

Services are provided through our five main campuses:

Northern Hospital Epping, Broadmeadows Hospital, Bundoora Centre, Craigieburn Centre, and Kilmore District Hospital. In addition, Mental Health Services are provided at Epping, Broadmeadows, Jacana, Preston, Mill Park and Coburg.

About the Role:

An exciting opportunity exists for an enthusiastic Divisional Personal Assistant to join the Clinical Operations Team at Northern Health.

The Divisional Personal Assistant is required to provide administrative support to a nominated portfolio/s within the Clinical Operations Office, supporting the Directors and Heads of Unit within the portfolio of the Division of Surgery and the Division of Emergency and Access. The role encompasses effective coordination of the day-to-day administration of the portfolio/s, including assisting in divisional planning, roster and payroll assistance, minuting committee meetings, determining work priorities and meeting deadlines, diary management, timesheet management as well as exercising self-direction and flexibility.

To be successful in this role you will have:

• Provide administrative support to the portfolio/s and all stakeholders.
• Use own initiative and good judgement in relation to prioritisation of demands, demonstrating prompt attention, sense of action relating to urgent matters and confidentiality.
• Demonstrate strong attention to detail.
• Precise diary management including exercising discretion in determining and juggling appointments and priorities.
• Provide committee meeting secretariat support, including collation of and distribution of meeting agenda and papers, coordination of presentations, and minuting of the meetings
• Highly motivated and demonstrate initiative.

Next Steps . . .

If this opportunity sounds like the next step in your career, then we would love to hear from you. Please click on the 'Apply' button and follow the prompts.

For further details, please refer to the Position Description. Alternatively, you can contact Odette Taylor, Director Health Information Services, [email protected], 8405 2575

Applications close 22 April 2025

Shortlisting will commence immediately for this vacancy. If an appropriate candidate is sourced, the advertising may close early, thus we advise you to apply right away.

We offer:

We offer a range of benefits to support and reward staff both personally and professionally, which includes:

Health and Wellbeing programs, including our ‘Thrive' program

Flexibility in the workplace and extra leave options and support

An inclusive and culturally safe space

State of the art facilities and campus partnerships

A commitment to ongoing professional development through our ‘Learning Labs'

Access to salary packaging, EAP and our online library

For a glimpse of life at NH, click here.

Work with us! Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged.

All employees of Northern Health must comply with the health service's Staff Health / Workforce Immunisation procedure (as amended from time to time) together with any relevant State Government and Departmental directives. This requires all employees to be vaccinated for various diseases such as, but not limited to influenza.