We are currently seeking a proactive and well-rounded Office Administrator & Accounts Clerk to join the team at Convil Group, providing support to the Director and assisting with the day-to-day running of our business.

Based in Wetherill Park, NSW, Convil Group is a reputable and fast growing civil company delivering high-quality civil projects across the Sydney region. With a strong focus on reliability, professionalism, and customer satisfaction, we are proud of our continued growth and success.

About the Role

This is a dynamic and varied full-time position ideal for someone who is highly organised, adaptable, and enjoys working in a fast-paced environment. You will be responsible for a broad range of administrative, accounting, and marketing tasks, while also providing essential support to our management team.

Key Responsibilities

Administrative & Executive Support

Provide administrative support to the Director and senior managers

Handle incoming calls, emails, filing, data entry, and document management

Coordinate meetings, manage calendars, and prepare correspondence

Maintain accurate records and an efficient filing system

Visit sites as required to capture project progress for documentation and marketing

Accounts & Finance

Process fortnightly payroll and manage accounts payable/receivable

Reconcile bank accounts, issue invoices, credit notes, and purchase orders

Assist with bookkeeping tasks, including cost allocation and supplier invoice processing

Support monthly reporting and liaise with company's senior finance team.

Procurement & Project Assistance

Coordinate ordering of materials and manage supplier quotations

Liaise with subcontractors, suppliers, consultants, certifiers, and councils

Marketing & Social Media

Assist with marketing activities and support branding initiatives

Manage the company’s social media presence.

Create and publish content showcasing projects and company strengths

About You

To be successful in this role, you will bring a mix of experience, skills, and professionalism. Ideally, you will have:

Experience in accounting and finance processes

Excellent organisational and planning skills

Proficiency in Microsoft Word, Excel, and Outlook

Strong written and verbal communication skills

Previous experience in construction or civil construction (preferred)

A high level of discretion and ability to maintain confidentiality

An interest in marketing, innovation, and customer engagement

Confidence when dealing with consultants, certifiers, and councils

A professional and customer-focused attitude

Some IT knowledge (advantageous)

Must be located in Sydney and hold a valid NSW driver’s licence

Please note: This role is not open to overseas applicants or those requiring sponsorship

About Convil Group

Convil Group is a respected civil and construction company operating throughout New South Wales. With a commitment to quality, safety, and customer service, we have successfully delivered numerous projects for both private developers and government clients. Join a team that values integrity, growth, and excellence and be part of our continued success.

What We Offer

Stable full-time employment

Supportive and collaborative team culture

Competitive salary based on experience

Opportunity to grow with a thriving company

A role that values both personal and professional development