Job Title: Project Support Officer

Queensland Fire Department

Status: Temporary Flexible Full-time

Tenure Period: 12 Months

Possibility of Extension: Yes

Classification: AO4

Salary: $3,365.00 - $3,736.30 per fortnight

Division: Strategy and Corporate Services

Region/Directorate: Information & Technology

Work Unit: Information & Technology

Location: Albion, 4010

Closing Date: 27th April, Midnight

Current Queensland Fire Department employees and volunteers must apply via their internal careers site

About us

The Queensland Fire Department (QFD) provides fire prevention, preparedness and response services to fire in the built and landscape environments, as well as scientific and specialist capabilities to Queensland communities. The QFD provides a multi-hazard emergency response, including road crash rescue, bushfire, hazardous material, technical and vertical rescue, severe weather incidents, remote and swiftwater rescue, and provides a number of functions supporting community safety outcomes.

The department encompasses Queensland Fire and Rescue (QFR), Rural Fire Service Queensland (RFSQ), as well as the broader department which work together to pre-empt, prevent, mitigate and manage the consequences of fires and other emergencies on Queensland communities and support our large volunteer membership across the state.

The QFD is an organisation that is committed to reframing the department’s relationship with Aboriginal and Torres Strait Islander peoples, communities, and organisations through activities identified in the QFD Reframing the Relationship Plan, contributing to Closing the Gap outcomes and building our cultural capability.

Purpose of role

The QFD Information and Technology Directorate support the department’s operations and organisational capability by facilitating, developing and managing technological solutions and initiatives. As part of delivering quality services our vision is to make Information, Communication and Technology (ICT) simplified, smarter, connected and user-friendly. Our teams are responsible for ICT investments, governance, portfolio, projects and assurance activities, including the implementation of transformation programs through IT planning and advice, and provisioning of reliable, secure and fit-for-purpose IT solutions that achieve optimal outcomes and enable operational front line and corporate services to deliver on their capabilities and organisational objectives.

As the Project Support Officer [ICT Projects], you will be a key member of the team working closely with project managers and stakeholders to provide coordinated administrative and logistics support for a variety of initiatives and activities conducted within the unit. You will monitor and coordinate business processes, ensuring governance and procedures are followed, and provide secretariat and financial administration support to meet service delivery and project deliverables.

Key requirements

Highly desirable requirements

Knowledge and/or experience with the administrative support in a project environment.

Your key accountabilities

Your part in the ongoing success of our department, in supporting key frontline services will see you responsible for a variety of work, including, but not limited to:

Provide high level administrative and project support, including maintaining document management systems, filing, and tracking of project records through SharePoint web management or other system Applications.

Coordinate administrative activities, including human resource management, finance, procurement, and logistics management to assist in the end-to-end process for project deliverables.

Assist with project tasks including monitoring, status updates, maintaining logs, planning and communications to resolve issues and deliver practical solutions.

Provide secretariat support to committees, working groups, and forums by preparing agendas, recording and circulation of meeting minutes and follow-up on actions, decisions and outcomes.

Liaise and maintain productive working relationships with internal and external stakeholders in relation to various projects and initiatives to ensure consideration of issues and delivery of positive outcomes.

Assist in the preparation and coordination of correspondence, briefings, submissions, and reports on matters relevant to business objectives, in accordance with departmental requirements and timeframes.

Undertake research, analysis and provide advice in the development, review and continuous improvement of administrative systems and processes, project documentation and technical solutions.

Capabilities

To determine your suitability for the role, you will be assessed on the following Leadership Competencies for Queensland behavioural profiles that link to the “key accountabilities” for this role:

Leadership Competency Stream – Individual Contributor(leading self)

Vision

Stimulates ideas and innovation

Leads change in complex environments

Results

Builds enduring relationships

Drives accountability and outcomes

Accountability

Fosters healthy and inclusive workplaces

Demonstrates sound governance

Once you join us we will want you to exemplify the QFD shared values:

Respect

Integrity

Courage

Loyalty

Trust

To find out more about the behaviours and competencies required for this role, visit Leadership competencies for Queensland | For government | Queensland Government

Want more information?

Please contact Michelle Southey, Executive Officer on phone 0429 407 019 or email [email protected].

You can also visit our website to find out more information about joining our team.

How to apply

Please refer to the QFD Expression of Interest Application Guide for information on how to apply for this role and contact us to discuss any reasonable adjustments if required.

To apply for this role, please provide your resume or CV and a one A4 page summary telling us what you will bring to this role in the context of 'Your Key Accountabilities' contained within the role description.