DOMOTOS PTY LTD - Administration & Project Coordinator

Electrical & Mechanical Contracting | Machinery & Equipment | Full-Time (Flexible)

Location: Melbourne, Bayswater
Company: Domotos
Employment Type: Full-Time/Flexible

About Us

We’re a growing, hands-on electrical and mechanical contracting business specializing in industrial machinery, equipment installs, breakdowns, and maintenance. We work closely with clients in manufacturing, processing, and heavy industry — delivering high-quality service with a strong focus on safety, reliability, and technical know-how.

We're now on the lookout for a proactive and organized Administration & Project Coordinator to support our day-to-day operations, scheduling, and project coordination.

About the Role

This is a varied and dynamic role where no two days are the same. You’ll work closely with management, technicians, and clients to ensure smooth operations and excellent service delivery.

Key responsibilities:

Coordinate job scheduling and technician calendars

Liaise with clients and suppliers via phone and email

Prepare quotes, job sheets, and invoices

Manage timesheets, job tracking, and compliance documentation

Assist with procurement and stock control

General office administration duties

About You

You’re organized, self-motivated, and thrive in a fast-paced environment. You’re confident communicating with both clients and tradies, and you enjoy being the go-to person that keeps the wheels turning.

What we’re looking for:

Previous experience in admin, coordination, or project support (ideally in trades, construction, or similar industries)

Strong communication and customer service skills

High attention to detail and ability to juggle multiple priorities

Experience with job management software (e.g., SimPRO, Aroflo, or similar) we use Servicem8

Proficiency in Microsoft Office suite

Why Join Us?

Friendly, supportive team culture

Be part of a growing business with opportunities to evolve your role

Stable full-time position with flexibility for the right person

Competitive salary based on experience

Exposure to interesting and diverse projects in the industrial sector

Apply Now
Ready to join a team that values your skills and input? Submit your resume and a short cover letter outlining your experience and why you're a good fit for this role.

We look forward to hearing from you!