Position Overview:

We are seeking a detail-oriented and organised Administrative Assistant to join our Manufacturing Team. The successful candidate will play a crucial role in supporting the manufacturing process by managing and raising purchase orders and work orders in Netsuite, ensuring smooth day-to-day operations, and providing general administrative support. The ideal candidate will have experience using Netsuite or similar ERP systems and a strong understanding of manufacturing operations.

Key Responsibilities:

Work Order Management:

Utilise Netsuite to raise, update, and track work orders in a timely manner.

Monitor production schedules and ensure that all work orders are accurately entered into the system.

Ensure that all work orders are completed in accordance with deadlines, BOM specifications, and quality standards.

Communicate with the production team to address any issues or delays in the work order process.

Data Entry & System Maintenance:

Accurately enter and maintain data related to work orders, inventory, and production schedules in Netsuite.

Ensure the integrity and accuracy of data by regularly reviewing and updating BOMs, work orders and inventory records.

Assist with creating reports and generating data to support manufacturing operations and decision-making.

Administrative Support:

Provide general administrative support to the manufacturing team, including scheduling meetings, organising files, and handling correspondence.

Assist with the creation and maintenance of manufacturing documentation, such as work instructions, safety protocols, and quality control forms.

Support the manufacturing and R&D teams with inventory control, purchase orders, and procurement tasks as needed.

Collaboration & Communication:

Act as a liaison between the manufacturing team, management, and other departments (e.g., procurement, inventory, and shipping) to ensure seamless operations.

Proactively communicate any issues related to work orders, production schedules, or inventory to the appropriate stakeholders.

Continuous Improvement:

Assist in identifying areas for process improvement within the work order management and manufacturing workflow.

Participate in regular training and development to stay updated on Netsuite functionality and manufacturing best practices.

Required Qualifications:

High school certificate or equivalent

Proven experience in an administrative or support role, preferably in a manufacturing or production environment.

Proficiency in Netsuite or similar ERP system (experience with work orders and inventory management is a plus).

Strong attention to detail and accuracy in data entry and record-keeping.

Excellent communication skills, both written and verbal.

Ability to multitask and prioritise in a fast-paced environment.

Strong organisational and time-management skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Basic understanding of manufacturing processes and terminology is a plus.

Preferred Qualifications:

Previous experience working with production or manufacturing teams.

Familiarity with supply chain, inventory, and procurement processes.

Experience with reporting and data analysis in ERP systems.

Ability to adapt to and learn new software systems quickly.

Working Conditions:

Full-time position, Monday to Friday.