Key Responsibilities

The Admin Support Officer will play a critical role in ensuring the smooth operation of administrative functions within our shop fitting business. Responsibilities include:

General Bookkeeping:

Manage accounts payable and receivable.

Reconcile financial accounts, including petty cash and credit cards.

Prepare financial reports and assist with budget tracking.

Contracts Administration:

Draft, review, and manage contracts with clients and subcontractors.

Pre start documents with Shopping Centres

Maintain accurate records of all contractual agreements.

Ascora Software Management:

Use Ascora to process receipts, invoices, and payments.

Generate job-related quotes and invoices efficiently.

Maintain accurate job histories and customer records.

Payroll Processing:

Accurately calculate and process employee salaries, taxes, and superannuation.

Ensure timely payroll distribution on a weekly or fortnightly basis.

Office Administration:

Manage correspondence, emails, and office documentation.

Liaise with clients, suppliers, and tradespeople as required.

Oversee inventory orders and supplies for ongoing projects.

Candidate Profile

We are seeking a reliable and experienced professional who embodies the following qualities:

Personality Traits:

Personable but professional; approachable

Kind, easy to talk to, and flexible in handling diverse responsibilities.

Work Ethic & Skills:

Meticulous attention to detail in all tasks.

Highly responsible and dependable in managing sensitive information like payroll and contracts.

Experienced in office management, preferably within trade or construction industries.

Technical Proficiency:

Familiarity with Ascora or similar job management software is essential.

Strong understanding of bookkeeping principles and payroll systems.