Are you a vibrant, resourceful and proactive receptionist looking for your next opportunity in an industry that prioritises patient care and helping the community?

Healthscope is looking for a superstar Corporate Receptionist/Administrative Assistant to join the team at our St Kilda Road Head Office on a full-time basis. By joining the Healthscope St Kilda Road Operations team, you will join a multi-skilled team that provides seamless services to business on a day-to-day basis. This role is constantly evolving which provides excellent career growth opportunities.

About the role

The Corporate Receptionist role is part of the St Kilda Road Operations team that provides day to day support to the business. The focus of the St Kilda Road Operations team is to be a multi-skilled team allowing for the team to provide seamless services to the business. Majority of the Corporate Receptionist Day is taken up with answering and forwarding calls, receiving visitors and organising meeting rooms and related catering matters. This position will be best suited for an individual that is highly organised and thrives on being of assistance to other. The Corporate Receptionist role is constantly evolving therefor providing opportunities for skills growth.

The ideal professional for this role will be a motivated individual with a detail-orientated mindset with the ability to multi-task and manage time efficiently. If you pride yourself the above and are looking to join a collaborative, friendly and welcoming team then we would love to hear from you today.

Key responsibilities

Reception:

• Receive, answer or redirect calls.
• Greet visitors and ensure correct sign in procedure via Kwiklook.
• Attend to catering requirements for meetings.
• Receive and manage customer complaints in line with complaints policy.

Communications:

• Update the Healthscope Hub APP with relevant current news
• Work closely with the Office Coordinator to post relevant site news

Administrative duties (but are not limited to):

• Processing incoming and outgoing mail
• Receipt of courier items
• Cab charges - distribution and register
• Organise couriers and appropriate comms note - local and national
• Book meeting rooms
• Take photos and order ID badge via online portal
• Onboarding support for new starters

Essential Criteria:

• Excellent communication and interpersonal skills
• Strong organisational and time management abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• High level of interpersonal communication skills
• Positive, can-do attitude
• Ability to work independently and as part of a team
• Professional and courteous demeanour

About Us:

Why Healthscope?

When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As the only national private hospital operator and healthcare provider in Australia, our 38 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for.

Benefits include:

• Flexibility to work across one or multiple hospitals across our network.
• Discounted health insurance
• Continuous professional development, education & support provided to encourage growth
• EAP Services
• Gym Passport
• Novated lease options

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us.

Applications close: 16th April, 2025

To Apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out [email protected]