• Strong organisational, communication, and time management skills for event coordination
• Permanent full time role with flexible hours available.
• Band 5 starting salary $ 79,249 plus super and monthly RDO for full time 40 hour weeks

The City of Casey is one of Victoria’s largest, fastest growing and most diverse cities. The Council plans and delivers quality services and infrastructure for the more than 400,000 residents who call Casey home.

Our workspace is located within Bunjil Place, a must-visit destination nestled within Narre Warren in Melbourne’s south east. Bunjil Place reflects and enhances the city’s rich diversity by providing an energetic and cosmopolitan atmosphere through a lively community meeting place.

Our Benefits:

Benefits | City of Casey

• Experience a flexible, supportive work environment with a strong culture of collaboration and growth.
• Access to diverse professional development opportunities.
• Conveniently located near Westfield shopping centre, with an adjacent gym/pool offering Free Workout Wednesdays, discounted memberships, and an onsite café.
• Work in a multi-award-winning, architecturally designed office with fully equipped kitchens, free coffee, community library on-site, free parking, and more.

We live our values of dreaming big, empowering each other, and making our community proud.

A bit about the role

Make a real impact in the community as our Venue Operations Officer. You'll be the primary point of contact for hirers, guiding them through the booking journey while collaborating with production and operations teams to bring events to life.

You will collaborate with internal stakeholders to ensure efficient event scheduling and delivery, maintaining a balanced calendar of events.

What you’ll deliver

• Coordinate venue hire inquiries, assess scheduling conflicts, and prepare booking proposals.
• Collaborate with the Programming Arts Team to align commercial hirers with the Creative Communities Program.
• Ensure successful event delivery by coordinating with Operations, Production, and managing communication with hirers.
• Maintain event calendar, support booking system management, and ensure accurate data entry for reporting.
• Build and maintain positive relationships with hirers, ensuring efficient customer service and engagement.
• Contribute to risk assessments and proactively identify and resolve scheduling issues in collaboration with the Creative Communities team.

What you’ll bring

• Arts degree or diploma with relevant experience, or equivalent qualifications and event booking experience.
• Proven experience in venue and event booking, scheduling and administration
• Proficiency in Momentus/Ungerboeck or similar event management system an advantage
• Knowledge and experience in invoicing, account monitoring and basic book keeping
• Proficiency in Microsoft applications is required and experience with venue scheduling systems is preferred)
• Willingness to undergo pre-employment background checks including National Criminal History Check, Working with Children Check and Eligibility to Work check
• A curious, collaborative, and inclusive community mindset.

What’s next?

If you think this role might be for you, we would love to hear from you.

Please apply by following the links and attaching a cover letter and resume. We do not require any selection criteria to be addressed.

Position Description: Venue Operations Officer - PD 2025 03 28.pdf

To find out more about the role, please contact , Simon Horsburgh - Team Leader Production, on 9709 9236 and [email protected]

Applications will be accepted until 11.55pm on 16 April 2025.

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

At the City of Casey, we are proud to be an inclusive, child safe, and equal opportunity employer. We welcome applications from people of all ages, genders, cultures, backgrounds, and abilities, including those with a disability, Aboriginal and Torres Strait Islanders, LGBTIQA+ communities, multicultural communities, and refugee or migrant backgrounds.

We are committed to providing a diverse, safe, and inclusive environment where everyone can grow and succeed. We promote gender equity and actively address barriers to employment, ensuring participation without discrimination and supporting workplace adjustments.

For any reasonable adjustments or access needs during the application or interview process, please contact the Talent Team at 9709 9777 or [email protected]