We are seeking a highly skilled and dedicated Personal Executive Assistant to provide essential support to a psychiatrist with a focus on property development, property investment, and e-commerce. This is a full-time, remote role; however, the candidate must be based on the East Coast of Australia.

Key Responsibilities:

Diary & Schedule Management – Seamlessly coordinate complex itineraries, meetings, and appointments across multiple time zones.

Email & Correspondence Management – Ensure prompt, professional, and efficient communication.

Financial Oversight – Handle personal expenses, track finances, and liaise with accountants and financial advisors.

Research & Special Projects – Support business ventures, philanthropic initiatives, and property acquisitions.

Proofreading & Document Preparation – Ensure accuracy and professionalism in reports, letters, and presentations.

Liaison & Relationship Management – Act as the key point of contact for vendors, real estate teams, and high-profile individuals.

Travel Arrangements – Plan and coordinate domestic and international travel, including flights, accommodation, and itineraries.

Family Support & Ad Hoc Assistance – Assist with family-related logistics and personal tasks as required.

Daily Start with CEO Meeting – The day will begin at 8am with a brief meeting with the CEO, reviewing the day’s priorities and any immediate tasks.

Required Skills & Attributes:

A solid, stable career history – Proven experience as a Private or Executive Assistant.

Meticulous Attention to Detail – Nothing slips through the cracks under your watch.

Agility & Adaptability – Ability to shift priorities seamlessly and manage an unpredictable schedule.

Resourcefulness & Problem-Solving – You figure things out—no excuses, just results.

Resilience & Discretion – Thick-skinned, unflappable, and thrives in high-pressure environments.

Tech-Savvy – Fluency in Apple products, Microsoft Suite, Google Workspace, and top-tier project management tools such as Trello, ChatGPT, and Canva would be a strong advantage.

Exceptional Communication Skills – Polished, articulate, and comfortable engaging with a broad spectrum of people

A ‘Can-Do’ Attitude – Proactive and solutions-focused, with a commitment to delivering exceptional service.

Patient-Focused Approach – A genuine desire to assist in providing outstanding service to patients.

Flexibility – Willing to align annual leave with the CEO’s leave schedule, usually during school holidays.

A Good Sense of Humour – Able to maintain perspective and positivity in a fast-paced environment.

Current Driver’s Licence.

Ability to obtain or already hold a current Police Check and a Working with Children Check.

Why Join Us?

This is a unique opportunity to work closely with a dynamic and ambitious professional across multiple industries. You’ll be an integral part of a fast-paced, high-performance environment, supporting both business and personal endeavours. Competitive salary offered based on experience.

The interview process will involve multiple stages. Interested applicants should apply via seek portal.