About the Geo Oceans

Geo Oceans is an innovative and award-winning subsea technology company offering industry-leading subsea inspection, survey, IMR and marine sciences capabilities. We develop and use world-leading small subsea robotics platforms including Remotely Operated Vehicles (ROVs), Autonomous Underwater Vehicles (AUVs), subsea robotics and advanced NDT inspection technologies to provide clients with reliable, safe and cost effective alternatives to traditional methods whilst significantly reducing carbon emissions.

We are proud to work closely with our sister companies Vertech Group, Sonomatic and AUAV across the globe.

We hold safety, people and innovation at the core of our business.

We have a young, dynamic and high performing team.

We support one another to be the best we can be.

We are passionate about what we do.

We are an award winning company:

2024 Subsea UK Technology Development Award.

2024 Australian Subsea Innovation and Technology Award.

2022 Australian Subsea Exporter of the Year.

2020 Australian Subsea Company of the Year.

The Role

We are seeking a dedicated Project Administrator based in Perth to provide high-quality, effective, and efficient administrative support to our operations Department. This role is critical to the smooth delivery of projects and contracts by managing key administrative tasks and facilitating seamless coordination across teams.

The Project Administrator's responsibilities encompass recruitment support, onboarding, documentation management, procurement, contractual administration and logistics coordination, ensuring compliance and operational efficiency.

We are looking for someone with a minimum of 2 years' experience in a similar role. If you are a motivated, organised professional committed to delivering exceptional service to clients and project teams, we encourage you to apply!

Duties and Responsibilities

As Project Administrator, your responsibilities will include, but are not limited to:

Core Duties

Coordinate Geo Oceans and client specific qualification, mobilisation and on boarding of field personnel;

Order and distribute Personal Protective Equipment to field personnel;

Assist with project personnel demobilisation activities;

Enter project timesheets and other data into company system;

Provide site administration support, ensuring that mobilisation documentation is up to date and compliant with project specifications.

Assist with identifying and engaging field personnel to fulfil project needs;

Assist in updating and managing rosters, ensuring seamless coordination across teams.

Assist in maintaining records of personnel qualifications, certifications, and training requirements in both internal and client databases.

Provide general administrative support and answer incoming calls;

Any other duties as may be within scope and purpose of the job as requested from time to time;

The successful candidate will have the following:

Demonstrated experience in project administration or a similar role, with a focus on contractual compliance;

Ability to handle complex data and ensure accuracy in all tasks;

Strong verbal and written communication skills to interact with internal and external stakeholders;

Proficiency in relevant systems for data entry, reporting, and updating rosters and certifications;

Exceptional ability to prioritise tasks, manage time effectively, and meet deadlines;

Collaborative mindset with a proactive approach to supporting team goals and process improvements.

Benefits!

Competitive salary package

Convenient Osborne Park work location

On site parking and close to public transport

Lunches provided by the company as part of our healthy living policy

Monthly cake day to celebrate our birthdays!

Income protection and life insurance policy provided by Company for FT staff

Professional Employee Assistance Program (EAP) to support your wellbeing

Annual flu vaccinations, skin checks, regular team barbeques and lunches to support wellbeing

Training and personal development opportunities

Work with an amazing team of industry leading professionals

You must be an Australian Resident or Citizen to be eligible for this role.

This is an immediate vacancy so applications will be reviewed as soon as they are sent through. Due to the high volume of applications only shortlisted candidates will be contacted.

Geo Oceans are an Equal Opportunity employer and we encourage applications from women and Indigenous people.

Geo Oceans respectfully acknowledges Indigenous Australians both past and present as the Traditional Owners and Custodians of the land on which we work.

Geo Oceans recognises the value and significance of Aboriginal and Torres Strait Islander peoples in achieving and maintaining a diverse community and is therefore committed to supporting Indigenous Australians engagement through employment opportunities for Aboriginal and Torres Strait Islander people.