• Clayfield Studio | Casual (starting 2-3 days per week)
• Luxury Interior Design | Supportive Studio Culture

Bella Vie Interiors is an award-winning boutique interior design studio specialising in high-end residential projects across Brisbane and beyond. We're seeking an experienced and proactive Personal Assistant with bookkeeping experience to join our close-knit team and support the day-to-day operations of our growing studio.

This is a fantastic opportunity for a mature-minded and organised individual who thrives in a creative environment, loves structure, and enjoys being the right hand to a busy founder.

The Role

You will play a key role in supporting the Principal Designer and the studio team by managing administrative tasks, assisting with client project coordination, and overseeing key financial processes.

Key Responsibilities include:

• Managing inbox and calendar
• Booking appointments, travel, and meetings
• Preparing client documents and reports
• Handling light office management tasks (ordering supplies, setting up meeting spaces, etc.)
• Assisting with team and client event planning

• Xero bookkeeping: raising and processing purchase orders, entering and reconciling bills, invoicing clients, and tracking payments
• Tracking orders and deliveries, ensuring all furnishings and materials arrive on time for project installations
• Scheduling installations and liaising with transport companies and logistics teams
• Coordinating with suppliers, trades, and vendors for quotes, orders, lead times and updates
• Assisting with project worksheets, tracking timelines and budgets
• General PA support such as:

What We’re Looking For

• Proven experience as a PA, EA, studio administrator, or similar support role minimum 2 years experience in a similar role
• Bookkeeping experience and solid understanding of Xero
• Exceptional organisational and time management abilities, with the capacity to prioritise and multitask
• Meticulous attention to detail and a commitment to accuracy
• Tech-savvy and confident using cloud-based tools (Xero, Asana, Microsoft Office, Dropbox, etc.)
• Valid driver's licence and own car for occasional supplier visits or studio errands
• A calm, capable, and professional demeanour—you get things done efficiently and without fuss
• Excellent communication and interpersonal skills, with the ability to liaise effectively with both internal and external stakeholders
• A proactive, flexible and adaptable approach to work

What We Offer

• The opportunity to work with a high-end, award-winning design firm
• A beautiful, inspiring design studio in Clayfield
• A supportive, warm, and collaborative team culture
• Genuine work-life balance (we value your life outside of work)
• Opportunities to grow with the business

This casual role is ideal for someone who loves keeping things running smoothly behind the scenes while being part of a passionate and creative team. Permanent Part-time is available for the right candidate.

To Apply:
Email your resume and a brief cover letter outlining your experience and availability to [email protected]