About the role

Mater Health Services is pleased to offer an exciting opportunity for a Senior Administration Officer to provide administrative support to the Central Nursing Office in South Brisbane.
This position is Permanent Part Time working 06:45 AM to 03:15 PM Wednesdays, Thursdays and Fridays.

Salary range: $38.81 – $ 43.16 per hour (MCAS3) plus 11.5% superannuation and access to not-for-profit salary packaging up to $15,900 + access to many staff benefits!

What you’ll be doing

As an Senior Administration Officer, your role will involve:

• General administrative support for the Central Nursing Office
• Management and screening of incoming telephone calls and emails and escalating as appropriate.
• Maintain a high level of discretion and confidentiality, complying with administration, and financial policy and procedures, maintaining accurate, current, and accessible files, including maintenance of records of relevant meetings and discussions.
• Continually demonstrate highly developed written communication skills including ability to draft routine correspondence on behalf of the senior management.
• Liaising with Nursing Managers/ Nursing Team Leaders to identify staffing deficits.
• You will need to have strong engagement with the Nurse Managers of the Hospital you are providing roster relief, casual or agency staff too.
• Booking and managing staffing deficits on ShiftMatch and Trendcare.
• Editing and approving nursing shifts on Kronos.
• Assisting with Central Nursing Manager with onboarding new employee.
• Maintaining accurate records, managing electronic and paper files.
• Stock ordering of stationary.
• Liaising and having a professional relationship with Nursing Agencies for staffing and invoicing purposes.
• Receiving and providing handover to the After-Hours Nurse Manager relating to staffing for that hospital.
• Assisting Central Nursing employees with general enquires.

About you

To be successful in this role you will have the following skills and experience:

• Highly experienced in providing medical administration support would be a great advantage
• A solid understanding of the Nursing structure would be a great advantage
• High attention to detail and accurate data entry skills
• Experience using Kronos Payroll System, Trendcare, Shift Match or similar would be highly advantageous
• Demonstrated ability to multitask and manage conflicting priorities from multiple stakeholders
• Highly developed time management and organisational skills
• Strong computer skills including competence in using Patient Administration systems (or the ability to quickly learn new systems)
• Excellent customer service and interpersonal communication skills
• The ability to work both autonomously and as a part of a team when required

Why join us?

Mater is Queensland’s largest and most innovative not-for-profit healthcare service, providing care for almost 700,000 patients a year across a network of 11 hospitals.

We are a leader in healthcare, education and research — and that’s because we employ exceptional people. #MAKEYOURMATERMOVE

• Via salary packaging arrangements, allocate some living expenses directly from your pre-taxable income and ultimately increase your take-home pay
• Access to package meal and entertainment expenses via salary packaging
• Access to leading education and professional development via Mater Education
• Access to our Employee Assistance Program and on-site pastoral care teams
• Discounts to local and national business/venues for Dining/Retail/Travel & Accommodation/Other
• Unlimited access to a multitude of discounted fitness facilities through Fitness Passport
• Access to on-site, discounted parking
• Enhance your expertise and credentials with exclusive discounts on postgraduate certificates through our university partnerships
• Discounted food and beverage at various campus cafés and coffee venues

For more information regarding the role, please contact Larrisa Zulian at [email protected]

Applications close on Sunday 23rd March 2025
Please note, we may contact applications prior to the closing date, please do not hesitate to APPLY NOW!

Mater is committed to the wellbeing of their staff, and it is underpinned by our flexible and remote working policies.

Please Note: We will not require any support from Recruitment Agencies at this time and kindly request no contact is made. Only direct applications will be considered.

Mater Group is dedicated to creating a workplace that values diversity and inclusion. As an Equal Opportunity Employer, we welcome applications from individuals of all backgrounds and abilities. We believe in providing equal opportunities for all qualified candidates.