MTA Queensland is looking for an enthusiastic, dedicated, and self-motived Reception/Administration Officer to work at our Head Office located at Eight Mile Plains.

This role is permanent part-time 3 days per week (Thursday and Friday, and you can select a regular set day of your choice for the third day) 8am - 4:30pm

The role will entail but not limited to:

• Manage phone system and first point of contact for inbound phone calls
• Handling internal and external phone and email inquiries
• Processing mail (inbound and outbound)
• Organising and recording courier deliveries (inbound and outbound)
• Managing catering requests (including frequent internal/committee/board meetings)
• Manage boardroom/training room bookings
• Management of petty cash reconciliation and reimbursements
• Organising and booking of travel for employees and board/committee members
• Meet and greet visitors in a professional manager and arrange contractor inductions where necessary
• Manage and organisation of general housekeeping and office maintenance/repairs
• Management of Jobs Board for MTAQ website
• Provide customer service to fellow employees and guests to ensure smooth running of front desk and office operations
• Bulk scanning documents
• Maintaining appropriate administrative records utilising our databases
• Perform various clerical duties with minimum of supervision for internal departments

Essential Criteria

• Previous experience in a front office environment in a multi-faceted role
• Demonstrated organisational ability managing conflicting priorities and managing time to deliver work within expected timeframes
• Maintaining appropriate administrative records utilising databases.
• Successful candidate must be able to work alone as well as in a team.
• Good communication and interpersonal skills
• Available to cover reception every Thursday and Friday and you can select a regular set day of your choice for the third day
• Intermediate Office 365 skills, including Teams, Word and Excel
• Current drivers licence

How to Apply

To apply for the role, please forward your resume and covering letter through Seek.

Applications close Friday 28th March 2025