About This Position…

We are seeking a motivated and detail-oriented Operations & Administration Coordinator to support our growing Melbourne office. This position offers the opportunity to be part of a global business environment, working across multiple functions including billing, procurement, and vendor management. If you are proactive, organised, and bilingual in Japanese and English, this could be the perfect next step in your career.

In this hands-on and versatile role, you will be responsible for supporting the daily operations of a dynamic team delivering broadband-related services in Australia. Your tasks will cover administrative coordination, monthly billing, contract tracking, and communication with internal and external stakeholders.

Japanese language skills are highly regarded but not essential – what matters most is your attention to detail, adaptability, and team-first mindset.

What does your next role look like?

In this role, you will:

• Coordinate internal approval processes for purchases and local expenses
• Process and manage vendor invoices
• Maintain accurate records of service and supplier contracts
• Manage monthly billing for broadband services and related agent commissions
• Perform router kitting and dispatch tasks according to established procedures
• Support logistics and planning for occasional events (preferred but not essential)
• Assist in general administration and communication support for the Melbourne office

A little about you…

• Strong administrative and organisational skills
• Familiarity with billing, accounts payable, or general accounting processes
• Excellent communication in English
• Proficiency in Japanese or other Asian languages is highly regarded
• High attention to detail and ability to follow workflows accurately
• Proactive, flexible, and reliable work ethic
• Event coordination or office support experience is a plus

Location…

Melbourne CBD

Working Hour…

Monday to Friday, 9:00 am – 5:30 pm (flexible working arrangements available).

Salary range…

70,000 – 80,000 + Superannuation (negotiable based on experience)

Working flexibility…

Hybrid (mix of office-based and remote work)

Start From…

As early as April 2025 (Negotiable based on your availability)

Application due date…

📅 Sunday, 23rd March 2025

What this opportunity offers…

• Experience in a fast-paced, internationally connected business
• A supportive and collaborative multicultural team
• Broad exposure to business operations and administration
• A chance to use your bilingual skills in a practical business setting

Take the Next Step!

If you’re excited to contribute to a growing business and want to take on a diverse and engaging role, we’d love to hear from you. Please apply with your resume and a short cover letter outlining your suitability for the position.

This role is open to candidates with full working rights in Australia.

CAREER MEISTER – Connecting You to a Brighter Future

Career Meister is Melbourne’s only Japanese-owned recruitment agency specialising in global Japanese companies. Since our establishment in February 2015, we have proudly supported thousands of professionals in finding their ideal careers. Now celebrating our 10th anniversary in 2025, we continue to be the go-to recruitment agency for Japanese-speaking job seekers in Melbourne.

Why Choose Career Meister?

• Deeply Rooted in Melbourne’s Job Market
  Our experienced team understands the local job market inside out, providing tailored career support that aligns with your skills, aspirations, and industry trends.
• Personalised Support, One Candidate at a Time
  We meet with every candidate personally, ensuring we understand your unique strengths and career goals before introducing the best job opportunities.
• A Japanese Perspective, a Global Approach
  With a strong Japanese perspective and global business mindset, we connect you to companies that truly appreciate bilingual talent and cultural expertise.

Looking for the Next Step in Your Career?

We’re here to help you build a better future in Australia. Whether you are looking for new career challenges, work-life balance, or a company that values your skills, we are ready to assist you.

📧 E-mail: [email protected]
🌐 Web: https://careermeister.com.au/
🎥 YouTube Channel: http://www.youtube.com/@careermeister_australia