Xavier College is seeking a highly motivated and organised Student Services Officer / Administrative Support to join our dynamic front office team at the Evanston Campus (R-6).

As Student Services Officer / Administrative Support you will be the first point of contact for welcoming and greeting students, staff, families, visitors and wider College community. You will play a critical part in maintaining the smooth operation of the front office, managing student attendance records, and supporting various administrative functions.

If you have excellent organisational and interpersonal skills, the ability to handle multiple tasks efficiently, and a passion for contributing to a vibrant educational community, we want to hear from you!

Key Responsibilities

Be the first point of contact in the front office for:

• Warmly greeting and welcoming visitors, students, staff, and families as they arrive
• Responding to enquiries in person, over the phone, or via email, and directing them to the appropriate person
• Monitor the front office email inbox, including student absentee notifications, and take appropriate action
• Perform general administrative tasks such as scheduling appointments, coordinating meetings, and managing the office calendar
• Utilise College finance systems for cash and Eftpos receipting
• Be the designated First Aid Officer and provide timely first aid assistance to students and staff
• Maintain appropriate First Aid facilities, records and currency of Medical Emergency Plans for students
• Assist in organising school excursions, ensuring up-to-date medical action plans, medications, and emergency supplies are available

Student Services

• Record and manage student absences daily and communicate absences to parents/caregivers in a timely manner
• Accurately sign students in and out of the campus, verifying the identity of those collecting students
• Manage enquiries from students, parents, staff, and external community members, ensuring accurate information is relayed and appropriate referrals are made

For a full list of Key Responsibilities, please view the Position Information Document located on the College website for more information: https://www.xavier.catholic.edu.au/community/careers/

About You

To be successful in this role you will:

• Hold a Certificate III in Administration or Business (or equivalent) or demonstrated relevant experience in a similar role
• Be experienced in an administrative, Receptionist or office support role, with the ability to handle a variety of tasks and responsibilities efficiently
• Be proficient in using Microsoft Office Suite (Word, Excel, Outlook) and the ability to operate general office equipment such as photocopiers, phones, and computers
• Possess excellent interpersonal skills with the ability to interact positively with students, staff, parents, and visitors. Strong written and verbal communication is essential
• Maintain confidentiality at all times and handle sensitive information with discretion

Why Join Us?

At Xavier College, we are more than a workplace; we are a community. You’ll have the rewarding opportunity to guide and assist students, families, and the wider College community, connecting them with the right support services upon first contact. Join us and be part of a workplace that values your contribution and empowers your career journey.

https://www.xavier.catholic.edu.au/about/values-vision/

Apply Now

We ask that candidates please submit their application to [email protected] and not through SEEK.

Applicants to please submit:

• 1-2 page cover letter detailing your motivation to apply for the role, previous experience and qualifications (as applicable)
• CV including the name and contact details of 3 current referees
• CESA Employment Declaration (found on College website)

The successful candidate will be required to undergo our screening process.

Applications will be reviewed as received.

Applications close on 26, March 2025 at 9.00am.