ABOUT US

Moira Shire Council is an innovative and progressive local government organisation committed to serving the needs of communities across a large regional shire located on the Murray River almost 3 hours north of Melbourne. Extending from the iconic Barmah Forest along the Murray River our region includes four major towns - Cobram, Numurkah, Nathalia and Yarrawonga, one of Victoria’s most popular holiday destinations.

We are a team of diverse individuals who enjoy many lifestyle benefits of working for Moira Shire Council.

Some of these benefits include:

• A family-friendly workplace that lives by our values of Respect, Integrity, Accountability, Honesty, and Teamwork
• Access to annual flu shots.
• Annual skin checks.
• Opportunity to salary package.
• Opportunity for flexible work arrangements.
• Out of hours Social Club.
• Corporate gym membership prices,
• Access Employee Assistance Program.
• Can and soft-plastic collection.
• The ability to make a tangible difference to your community.
• 16 weeks paid parental leave for primary caregiver and 6 weeks for secondary carer.
• So much more... FULL LIST HERE

Please note all benefits are considered individually for roles on a pro-rata basis. Temporary and part-time roles may not be eligible for all inclusions.

Moira Shire Council is an Equal Opportunity Employer offering flexible work arrangements for employees in a family-friendly work place.

Moira promotes a workplace that actively seeks to include, welcome and value the contributions of all people and encourages people with a disability, Aboriginal Australians, young people and people from culturally diverse backgrounds to apply.

To view the Position Description click the hyperlink (or "Apply" through Indeed, LinkedIn or Seek)

Key Responsibilities nd Functions

Creditors

Input creditor invoices into Authority Accounts Payable (AP) workflow module.

Extract and transfer contract invoices to Procurement and Contracts for recording and review.

Bulk uploads of creditor invoices to multiple ledgers (i.e., Ampol, GV Water, Red Energy, etc.).

Upload weekly AP payments and emergency payments into bank system for payment, ensuring that approved creditor payments are promptly made.

Process direct debits (including bank fees, loans, and lease payments) are processed to the relevant general ledger account as required.

Validate new vendor requests via third party software (EFTsure) and setup new vendors in Authority. Record all vendor file changes including change of address and bank details in Authority & CM10.

Councillor Allowance Payments

Fortnightly, calculate and record Councillor Allowance payments and other Councillor claims.

Upload Councillor allowance and other payments into bank system for payment ensuring approved payroll payments are promptly made.

Payroll

Upload fortnightly payroll and payroll creditor payments into bank system for payment ensuring approved payroll payments are promptly made.

Ensure superannuation direct debit is processed and liaise with the Payroll Officer to reprocess rejected payments.

Bank

Complete daily bank reconciliation ensuring all transactions are applied to correct accounts.

Ongoing reconciliation of bank account with general ledger and end of month reporting.

Monitor bank account balances and perform timely transfer of funds between accounts as required.

Maintain NAB and other bank online signatories ensuring Council has a pool of available signatories and authorisers.

Loans and Leases

Maintain and reconcile Authority Loans Module ensuring sufficient funds are available to meet repayment schedule.

Process lease payments and reconcile lease schedules ensuring sufficient funds are available to meet repayment schedule.

Purchase Cards

Download daily, Council’s Purchase Card transactions and post to Authority Purchase Card Module.

Manage monthly reconciliation of Council’s Purchase Card program, including reconciliation of the Purchasing Card Suspense Account ensuring all transactions are cleared following processing the monthly bank drawing.

Manage the administration of Council’s Purchase Card program, including processing new Purchase Card applications, issuing replacements cards.

Prepare quarterly Purchase Card analysis for Finance Manager and prepare yearly Audit and Risk Committee Purchase Card Usage report.

General Ledger

Monthly reconciliation of Accounts Payable Trial Balance - include EOM report in Finance monthly reports.

Ongoing reconciliation of Uninvoiced Goods Receipt Accounts - include EOM report in Finance monthly reports.

Monitor Authority Module Balance Check Report, ensuring any variances are investigated and rectified - include EOM report in Finance monthly reports.

Ongoing reconciliation of Authority system suspense accounts & modules ensuring timely clearance of items.

Ongoing monitoring of outstanding AP Workflow and Purchase Order items in Authority AP module.

• Prepare and input ledger journals as and when necessary.

Financial Administration Support

Assist the Coordinator Finance and Manager Finance with annual audit requirements including end-of-year reporting and any other requests to assist Council meeting its legislative requirements.

Maintenance of Finance procedures and Finance forms to comply with Finance guidelines.

Assist with the maintenance of Finance Guides for general users and conduct user training and induction when required.

Other

Preparation of ad hoc or statistics reports as requested.

Ensure that paperless documents are maintained and stored in Content Manager, in accordance with Record keeping procedures.

Review and update processes in collaboration with Finance team members to achieve the best outcome for Council.

Although an employee may be appointed to a particular position, Council may ask for duties to be carried out in other areas that are within their range of skills, competence, and training

Key Selection Criteria

Essential qualifications and experience

Detailed knowledge and understanding of accounting principles, procedures, and practices.

Detailed knowledge and understanding of banking procedures.

High-level computer skills and experience with accounting-based software packages.

A Certificate in Financial Services/Accounting or demonstrated relevant bookkeeping experience.

Desirable qualifications and experience

Understanding of and experience in the operations of local government.

An understanding of financial administrative duties.

Experience working with corporate integrated software (Civica Authority preferred).