About Us

Urban Plan Construction (UPC) is a residential construction company specializing in high-quality, custom-built homes. As a key member of Zestment Group, we are committed to delivering outstanding craftsmanship and innovative designs to create dream homes for our clients.

About the Role

The Project Administrator will provide essential support to our project management team, ensuring the smooth coordination of construction projects. This role is ideal for someone who excels in organization, communication, and project coordination.

Your jobs tasks

• Prepare and maintain properly all project documentation, contracts, and reports to ensure accuracy, compliance, and accessibility.
• Assist with preparing detailed project plans, specifications and progress reports for key stakeholders.
• Assist Manager with project scheduling, budgeting, and progress tracking; work with finance team to process project relevant procurement invoices, and claims for additional payments
• Organize meetings, prepare agendas, and record meeting minutes, and follow up on action items.
• Identify potential project risks, propose mitigation strategies, and provide administrative support to project managers.
• Liaise with contractors, suppliers, and internal teams to ensure smooth project execution
• Ensure customer satisfaction by responding to inquiries and addressing issues promptly

Qualification & Experience

• Previous experience as a Project Administrator or in a similar role, preferably in the construction industry.
• Relevant Bachelor or above qualification
• Strong organizational and multitasking skills & Strong time management skills
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and project management software.
• Familiarity with construction or engineering industry processes is highly desirable.
• A valid driver’s license

Why Join us

By joining Urban Plan Construction, you will enjoy the following benefits and career growth opportunities:

• Competitive Salary: $75,000 - $80,000, plus Super
• Career Growth: Opportunity to work in a supportive and growing team
• Supportive Work Culture – Join a team that values professionalism, teamwork, and personal growth
• Diverse & High-End Projects – Get involved in unique custom-built residential developments that challenge and inspire

Employer Questions:

1. How many years of experience do you have as a Project Administrator?

(Please provide specific project experience, especially in the construction industry.)

1. Do you have administrative experience?

If so, please describe your experience, particularly in construction or engineering-related roles

1. Our projects often require site coordination across different locations.

Do you own a vehicle, or are you able to travel flexibly to project sites?

How to Apply

If you're ready to take the next step in your career, we'd love to hear from you! Click “Apply Now” or send your resume and a brief cover letter.