Are you a detail-oriented finance professional seeking a flexible role within school hours? Our client, a fast-growing IT services company, is looking for an Office & Finance Administrator to oversee financial administration and office coordination in Perth. This part-time position (approximately 30 hours per week) offers school-friendly flexibility. It’s an ideal opportunity for someone who thrives on accuracy, organisation, and streamlining processes in a dynamic, supportive environment.

About our Client

Our client is a strategic IT services provider with offices in Perth, Brisbane, and Melbourne, delivering tailored IT support to businesses across various sectors. They pride themselves on a #customersuccess philosophy – acting as a dedicated partner to their clients rather than just another service provider. After significant growth and new partnerships (especially in the mining industry), they are expanding their WA team to meet rising demand while maintaining outstanding customer service. The company is also a certified Great Place to Work, genuinely embracing employee wellbeing and flexibility in practice.

Who Are We Looking For?

Finance isn’t just about numbers – it’s about accuracy, organisation, and efficiency. As the new Office & Finance Administrator, you will take ownership of financial processes while supporting the broader office. Ideally, you’ll have:

• Experience in bookkeeping, finance administration, or office management.
• Proficiency in Xero, Autotask, and MS 365 (or the ability to quickly learn new systems).
• Knowledge of account reconciliation, payroll processing, and taxation compliance (BAS, IAS, etc.).
• Highly organised and detail-oriented approach, with a proactive attitude to problem-solving.
• Strong communication skills to liaise with team members, suppliers, and external accountants.
• Process improvement mindset – you’re always looking to introduce efficiencies and streamline workflows.
• Bonus: Experience with PA-style tasks (travel bookings, expense reporting) would be advantageous.

What’s in It for You?

It’s not just about work – it’s about growth, balance, and making an impact. In return for your skills and enthusiasm, you’ll enjoy:

• Flexible part-time schedule – ~30h/week with school-hours options, ideal for work-life balance.
• Competitive salary.
• Supportive, collaborative, friendly team culture that values your contributions.
• Impactful work – Opportunities to introduce workflow improvements and make your mark on how things are done.
• Career development – Long-term growth and progression pathways as the company continues to expand.

Key Responsibilities

In this role, you’ll wear multiple hats to ensure both the finance function and office operations run smoothly. Your key responsibilities will include:

• Manage invoicing and billing in Xero and Autotask, ensuring accuracy and timely processing of client invoices.
• Process weekly payroll, including superannuation payments, leave accruals, and Single Touch Payroll (STP) reporting.
• Prepare and submit BAS, IAS, and TPAR reports to meet all statutory tax compliance requirements.
• Maintain and reconcile financial records, ensuring accounts are up-to-date and identifying cost-saving opportunities along the way.
• Serve as the first point of contact for internal finance-related queries, addressing questions from staff and management.
• Oversee supplier relationships and procurement – manage supplier accounts, office purchases, and ensure value for money on expenditures.
• Coordinate office activities such as travel bookings for staff, organizing team events, and managing expense reports.
• Collaborate with external accountants and bookkeepers to assist with audits, EOFY reporting, and ensure overall financial compliance.
• Drive process improvements by introducing task tracking for finance workflows and seeking opportunities to automate or streamline administrative processes for greater efficiency.