About Us:
OneCom is the dedicated commercial property management arm of OneFin, delivering management services across a diverse commercial real estate portfolio with over $200M in Assets Under Management (AUM). As an internal property management company, we go beyond traditional property oversight, ensuring seamless operations, proactive maintenance, and exceptional tenant experiences. We pride ourselves on delivering exceptional service to our tenants, maintaining the highest standards and driving long-term value for OneFin’s portfolio.

Role Overview:
We are seeking a proactive and detail-oriented Business Administrator/Maintenance Coordinator to join our team. This hybrid role combines administrative excellence with coordination of maintenance staff and activities, ensuring our properties are well-maintained and operations run smoothly.

Key Responsibilities:

Maintenance Coordination:

• Oversee and schedule all maintenance activities, ensuring timely completion and minimal disruption to tenants.
• Liaise with property managers, vendors, and maintenance technicians to address and resolve maintenance requests.
• Maintain a comprehensive log of maintenance issues, actions taken, and outcomes.
• Source and negotiate with vendors and contractors, ensuring cost-effective solutions.
• Ensure compliance with safety regulations and company policies during all maintenance activities.

Administrative Support:

• Review and actively manage leases to track key dates. Ensure compliance with tenant responsibilities and assist in resolving lease-related queries.
• Assist in developing and managing maintenance budgets, including processing payments for services and equipment.
• Coordinate routine inspections, including fire safety checks, and ensure all documentation is up-to-date.
• Manage inventory of maintenance supplies and equipment, ensuring optimal stock levels.
• Prepare and distribute regular reports on maintenance activities, expenses, and upcoming needs.
• Draft communications for scheduled maintenance, policy updates, and other relevant information.

Ideal Candidate:

• Proven experience in property management, maintenance coordination, or a related administrative role.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with a customer-focused approach.
• Proficiency in property management software and Microsoft Office Suite.
• Ability to work independently and as part of a team, demonstrating initiative and reliability.

Benefits:

• Competitive salary package within the range of $70,000 to $90,000, based on experience and qualifications.
• Career growth opportunities in a fast-growing property management firm.
• A supportive and collaborative work environment.
• Flexible working arrangements.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they are the ideal fit for this role via Seek or send your application to our Head of Property Management, Justin Weier at [email protected]