Client is seeking an experienced Receptionist to join their team based in Henderson. This role is to ensure the provision of high-quality administration services in accordance with company, finance and administration policies and procedures.

This role is fo up to 2 months work with the potential to turn into ongoing for the right candidate.

Responsibilities

• Manage the reception desk, ensure all equipment is fully operational
• Treat visitors and clients with respect and provide a reliable service
• Respond to all telephone calls promptly and positively
• Announce incoming telephone calls for all staff and take messages when necessary
• Open and distribute incoming mail
• Process and dispatch outgoing mail
• Sort and distribute incoming faxes
• Process daily timesheets into the job costing database system
• Prepare weekly summary of all timesheet hours by employee for payroll preparation
• Maintain and update stationery inventory list and buffer stock level
• Manage stationery supplies and ensure available of stock at all time
• Ensure the tea room is clean and tidy, and hygiene standards and supplies levels are maintained
• General photocopying, archiving and filing duties
• Other tasks and responsibilities as designated at times
• Ensure effective and continuous management of costs and efficient utilisation of resources.
• Ensure finance related deliverables are completed thoroughly and accurately by the set deadlines.
• Provide requested reports and updates as required.

Requirements

• Experience in similar positions
• Ability to function within a team environment
• Excellent communicator
• Able to quickly adapt to changes in job priorities
• Knowledge of, and commitment to safety
• Computer literacy
• Familiar with, and dedicated to continuous Improvement concepts
• Sound time management skills and able to manage complexity
• Self-starting and able to work with minimal supervision
• Familiar with, and able to function according to, customer and supplier concepts