• $130,000 to $140,000 + Superannuation
• This Executive Assistant role will support a high-performing Managing Director
• Based in North Sydney, this role offers flexible hours tailored to the needs of the Managing Director, with the added benefit of working from home on Fridays!

What makes this company unique?

Join a trailblazer in the construction industry, where innovation and excellence are at the core of everything they do! This forward-thinking company has expanded into new markets, solidifying its reputation for delivering iconic projects that make a global impact. With a people-first culture, they continue to drive success and create certainty for clients, all while pushing the boundaries of what’s possible in construction.

Located in vibrant North Sydney with stunning office spaces, this is your chance to support a dynamic and visionary Managing Director as their Executive Assistant. Offering flexibility with working hours and the option to work from home, this is the perfect opportunity for an experienced individual who thrives in a fast-paced environment and is ready to make a real difference. Be part of an exciting journey and contribute to the continued success of a company that’s shaping the future of the industry!

What is unique about you?

As a seasoned Executive Assistant, you thrive on organisation and precision, bringing an unmatched passion for delivering excellence in your work. With a proven track record of supporting senior executives, you excel in managing board meetings, creating clear and concise agendas, taking detailed minutes, and following through on action items. Experience working with a director who frequently travels is essential, as you’ll be responsible for ensuring everything runs smoothly during their time away. With high attention to detail, you have the ability to manage complex international travel arrangements and can react quickly and professionally to any changes in plans. Comfortable navigating multiple time zones, you're ready to jump into early morning or late-night calls as needed, ensuring everything runs like clockwork.

In this fast-paced environment, you will need to be resilient and proactive, with a strong drive to make a significant impact on the success of the company. You are someone who thrives under pressure and you are confident in managing competing priorities. With your proven experience as an Executive Assistant, you will play a key role in supporting ab high-performing director who is at the top of their game. With the ability to remain calm under pressure, you confidently manage scheduling, organise calendars, and efficiently handle a high volume of emails, ensuring that every need of the executive is met flawlessly.

A snapshot of your role….

• Take charge of coordinating international travel arrangements, including accommodations, ensuring everything runs seamlessly for the Managing Director. You will manage communication across different time zones and may participate in early meetings or late-night calls as needed.
• Oversee the Managing Directors diary, calendar, and meeting schedules, ensuring smooth stakeholder management and effective prioritisation of tasks.
• Work closely with other Executive Assistants to support the organisation's group projects and initiatives, ensuring collaboration and efficient execution.
• Manage board meetings with meticulous attention to detail, from sending agendas on time to taking accurate minutes, following up on action items, and securing venue bookings.
• Provide vital support to other executives with inbox management, diary coordination, and meeting arrangements, ensuring their needs are met promptly and efficiently.

We are recruiting urgently for this position, don’t hesitate!

How to apply

Click Apply, email your resume in Word format to [email protected] or call (02) 9002 0222. We will be in touch with shortlisted applicants.

We believe in seeing everyone’s unique potential and would love to hear from you!

As Sydney’s leading boutique recruiter (and we like to think favourite!) we specialise in administration and office support recruitment. We recruit Executive and Personal Assistants, EAs at C-Suite, Team Assistants, Receptionists, Office Managers, and more for temporary, contract and permanent positions.

By applying for this job, you have the opportunity to secure this role or any of our other fantastic roles! You will also have access to all our free exclusive EST10 Masterclasses and blogs!