New Vision Psychology is a busy private psychology practice looking for a highly reliable and compassionate Administrative Assistant to join our head office in the CBD.

We are looking for someone who has had experience in an administrative position performing a wide range of admin tasks. This job is straightforward and easy to learn — ideal for someone who is hardworking and eager to commit to a stable, consistent position. The ideal candidate will be able to perform repetitive tasks with speed and precision. This role is best suited for someone who prefers simplicity and routine, over a challenging or dynamic work environment.

This is a casual part-time position — Monday, Tuesday, Wednesday, Friday; 18- 24 hours a week. (Potential for this to become a permanent full-time position in the future)

Hourly rate: $35 + super (Potential to increase to $42 after 6 months based on performance)

Start Date: March/April 2025

In this role, you will perform the following tasks:

• Data entry
• Scan and file documents
• Send faxes and letters
• Diary management including appointment and waitlist management
• Contact organisations for their email addresses
• Collect fees and follow up on unpaid invoices
• Support customer service team with various administrative tasks

What we’re looking for:

• Minimum of 5 year experience in an administrative role
• Highly reliable and with excellent personal and work ethics
• Proactive approach to workplace tasks; ability to work independently
• Exceptional communication skills and professional phone manner
• Ability to perform repetitive tasks with speed and accuracy
• Ability to follow procedures and instructions
• High attention to detail and strong organisational skills
• Strong spelling and grammar skills
• Strong typing and computer skills; ability to learn new systems
• Ability to work in a team environment; strong interpersonal skills

What we offer:

• Career stability – stay with us for the long-term
• Join a friendly team of dedicated and collaborative professionals
• Receive extensive training and ongoing guidance from industry experts
• Convenient CBD location between Wynyard and Martin Place
• Warm and down-to-earth workplace with a coffee machine and unlimited snacks

Our culture
New Vision Psychology is a reputable practice that has been around for 15 years, and we have solid training structures in place to ensure your success. You will be joining a dynamic and collaborative team of 6. You’ll work directly with our clinical directors who are easily accessible and lead with compassion. If you’re a reliable person with a strong sense of responsibility and work ethic, you’ll fit in perfectly!

To ensure the best fit for the role, you may be asked to complete a personality and aptitude assessment during the hiring process.

If you would like to apply for this role, please send your cover letter and resume to [email protected].