About the role

We are seeking a highly organised and detail-oriented Administration Officer to join our team at QUALIA WINE SERVICES PTY LTD in Irymple, VIC 3498. This is a full-time position that will play a crucial role in supporting the smooth running of our operations.

What you'll be doing

• Carrying out a range of administrative duties including data entry, filing, record-keeping, and responding to general inquiries

Including but not limited to;

Reception Duties

• Receive and welcome all visitors to site. Ensure that visitors sign in and follow the Company’s safety protocol
• Answer all incoming calls, determine purpose of callers, redirect where necessary and/or take and deliver messages
• Daily mail distribution
• Ordering and maintaining stationary and staff amenity levels.
• Organise catering and setup Boardroom for monthly Board meeting

Accounts Payable

• Liaise with suppliers, service providers and contractors
• Creditor Invoice entry and statement reconcilation

Logistics

• Processing of packaged orders received
• Preparation of shipping documentation (export & domestic) for packaged wine
• Liaising with customers, freight forwarders and transport companies to arrange shipments
• Completion of export and domestic documentation and follow-up
• Maintaining and up-dating records of such movements

What we're looking for

• Excellent organisational and time management skills with the ability to prioritise tasks
• Strong attention to detail and a commitment to producing high-quality work
• Proficiency in using office software such as Microsoft Office suite
• Excellent communication and interpersonal skills
• Proven experience in an administrative or office support role

What we offer

• Competitive salary
• Supportive and collaborative team environment

About us

QUALIA WINE SERVICES PTY LTD is a leading provider of wine services, offering a range of solutions to wineries across Australia & Internationally. Our mission is to deliver exceptional service and support to our clients, helping them to achieve their business objectives. We pride ourselves on our commitment to innovation, quality, and sustainability.

If you are excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.