THE JOHN FAWCETT FOUNDATION - RENEWING HOPE. UPLIFTING LIVES. RESTORING SIGHT.

About us
The John Fawcett Foundation (JFF) is a humanitarian not-for-profit organisation providing sight restoration and blindness prevention to underprivileged communities in Indonesia. The Foundation provides free eye care services to Indonesian adults and children without religious, political or ethnic consideration and has been operating in Indonesia for over 35 years.

About the role
As the Foundation Administrator for John Fawcett Foundation Australia (JFFA), you will play a vital part in providing administrative and secretarial support to the Foundation's Australian Board, which is mostly comprised of volunteers. The role will initially liaise directly with the International Coordinator role in Australia, assuming much of that position through 2025. The role is part-time with an estimate of 12 hours per week and is based in Perth.

Tasks and Responsibilities

• Provide high-level administrative support to JFFA's Board to help plan and direct the Foundation's activities
• Prepare JFFA Board papers in addition to regular progress reports for the JFFA Board
• Maintain relationships with major donors and report to them on their donation allocation
• Liaise with JFF (Indonesia) management and financial staff concerning program timing and funds allocation
• Prepare, attend and take minutes for JFFA subcommittee meetings
• Liaise and learn from the International Coordinator concerning much of this role, particular to donor relations, donor funds mapping/attribution, their recognition and receipting
• Assist in preparation and oversee production of the Foundation's Annual Report
• Maintain and update the Foundation's database and filing systems as required
• Ensure confidentiality is maintained at all times and conversations respect the privacy and confidentiality of each individual
• Perform other general administrative duties as required by the JFFA Board

Skills and Experience

• Minimum Year 12 school certificate or equivalent
• Previous office administration experience ideally with an NGO including minute taking, board papers and coordinating meetings
• Excellent communication and interpersonal skills, with the ability to liaise effectively with a wide range of stakeholders including donors, staff and board members
• Proficient in writing outcome -based reports, specifically to stakeholders and donors
• Strong organisational and time management skills, with the ability to prioritise tasks and work to deadline
• Ability to manage telephone calls in a polite and courteous manner and clearly document and communicate relevant information
• Excellent problem solving skills with an emphasis on client service
• Ability to work autonomously and in a team environment
• Proficient in using Microsoft Office suite, including Word, Excel, and Outlook
• Experience in database management and understanding of financial processes is desirable
• A genuine interest in the not-for-profit sector and a commitment to the Foundation's mission and values

What we offer
At the John Fawcett Foundation, we are committed to providing a supportive and flexible work environment. Your role will contribute to the meaningful work of the Foundation, with ongoing feedback provided for career development and growth. The work is mostly remote with physical attendance required for meetings and events. We can provide office equipment so you can comfortably work from home. We offer a competitive part-time salary, leave entitlements and a friendly workplace.

If you are interested in this role, please apply now with your resume and a brief cover letter outlining your suitability for the position. A detailed Job Description is available upon request. Applications close Friday 28 February 2025