• Position: Administration Officer - Pre-contracts and Systems
• Location: Mayfield, NSW
• Duration: 9-12 months - potential to extend (maternity leave cover)
• Start Date: 17 March - open to get candidate started a week before.
• Shifts: Monday to Friday 8AM to 4PM - flexible - No WFH.

Client:

Our client is the leading rail engineering, construction and maintenance specialist.

Responsibilities:

SYSTEMS

• Coordination and management of service provider database.
• Creation and implementation of Microsoft Forms.
• Responding and actioning request for Pronto user resets.
• Managing the Drug and Alcohol Registers as well as conducting regular reporting of data.
• Creating and processing of Purchase Orders.

PRE-CONTRACTS

• Distribution of tender documentation at the direction of the bid management team
• Accessing tender portals to ensure relevant and up to date tender documentation is stored on the server
• Thorough formatting of bid content
• Prepare meeting minutes, presentation material, general correspondence and reports
• Help facilitate project handover from pre-contracts to project execution teams

Ideal Candidate:

• 2+ years in administration and handling high volume duties
• Excellent written and verbal communication skills.
• High level of computer literacy - MS Word, PowerPoint, Publisher, Excel, Outlook, Adobe.
• Strong initiative, ability to juggle multiple work priorities and work to deadlines.
• Team player able to coordinate positively with other team members to gather different types of information.
• Great time management skills.
• Excellent attention to detail.

This is a fantastic opportunity to be part of a supportive and collaborative team where your contributions will be valued.
If the above sounds like you, APPLY NOW!

For any confidential discussions, please reach out to Layla via layla.homsi@ipa.com.au