Executive Services Coordinator (EA to CEO & Mayor)

• Permanent Full Time
• $85,554 per annum + super

Do you thrive in a dynamic and fast-paced environment, balancing high-level executive support with strategic project coordination? Do you love contributing to the greater good and making a meaningful difference in your community? If so, we have an exciting opportunity for you to join our team at the Rural City of Wangaratta.

About Us

At the Rural City of Wangaratta, we pride ourselves on being a close-knit, vibrant community nestled in Victoria’s stunning high country. We offer a supportive work culture that enables professional growth while delivering exceptional services to our residents. With a perfect blend of nature, adventure, and work-life balance, Wangaratta provides an exceptional place to live and work.

About the Role

We are seeking a highly motivated and organised individual to join our team as Executive Services Coordinator. In this role, you will provide high-level support to the Chief Executive Officer (CEO) and Mayor, coordinate all functions within the office of the CEO and Councillors, and lead the team of Executive Assistants across the organisation.

This position demands a calm, focused, and professional individual, able to navigate a complex and fast-paced environment. Our organisation is committed to delivering high-quality service and achieving meaningful outcomes for the community, and we’re looking for someone who shares that vision and desire to make a difference.

This is an exciting opportunity to balance complex strategic projects with community events, engage with a diverse range of people from Ministers to primary school students, and coordinate detailed activities alongside operational meetings. You will need strong project management skills, exceptional communication abilities, professionalism, motivation, confidence, and a resilient sense of humour. This is not an entry-level position—this role requires the skills, wit, and patience of a dedicated and passionate individual.

Key Responsibilities

• Effective Coordination: Provide efficient coordination of routine matters involving the office of the CEO and Mayor, and work closely with the Executive Assistant to Mayor & Councillors to ensure that Councillors are supported.
• Project Management & Research: Oversee and monitor timelines and deadlines for projects assigned to the Corporate Management Team, ensuring their successful delivery.
• Support Organisational Culture: Actively participate in Council activities, staff meetings, and training to foster a positive and collaborative workplace culture.
• Facilitate Positive Relationships: Build and maintain positive working relationships with colleagues in other public authorities and government agencies to help support the CEO’s initiatives.
• Governance & Reporting: Assist with the monitoring and coordination of governance and performance reporting for directorates, ensuring alignment with the Council Plan, Budget, and Procurement Policy.

Why Work for Rural City of Wangaratta?

Joining our team comes with an array of exciting benefits, including:

• Inclusive & Supportive Environment: Be part of a nurturing team that prioritises professional growth and development.
• Ongoing Training & Development: Access continuous learning opportunities to advance your career.
• Work-Life Balance: Flexible employment options to help you maintain balance in your personal and professional life.
• Corporate Benefits: Enjoy perks such as flu vaccinations and discounted gym memberships.
• Employee Assistance Program (EAP): Access mental health and wellbeing support.
  

For further enquiries about this position should be directed to Brendan McGrath - Chief Executive Officer on 03 5722 0888.

Applications close at 3pm on Monday, 3 March 2025, although the right candidate may be appointed earlier.

Rural City of Wangaratta is a child safe and equal opportunity employer. Employment applications from Aboriginal and Torres Strait Islander peoples and people from culturally and linguistically diverse backgrounds are encouraged. In addition, applications for positions that work with children must provide referees who can comment on their experience working with children. These roles also require a valid Working with Children Check and all roles require a National Criminal History Check.

When submitting your application, you will need to include:

• Your current contact details;
• A cover letter to your application. This document is an introduction to your application and will generally include an outline as to why you have applied for the role;
• A current resume with a minimum of two current referees;
• A letter stating how you meet the key selection criteria, providing evidence that clearly demonstrates what you have achieved in relation to the position. It is helpful to use each selection criteria as a heading and then explain how your skills and experience meet that criterion; and
• Copies of any relevant qualifications or licence.