We are seeking a highly organised and proactive Personal Assistant to support our CEO. This role involves managing the CEO’s schedule and meetings, handling communications, and ensuring a smooth operation of the executive office. Additionally, the Personal Assistant will oversee Work Health & Safety (WHS) protocols and manage complaints handling processes.

Some of the duties include:

• Organise and manage the CEO’s schedule and meetings, ensuring smooth day-to-day operations of the executive office.
• Oversee communications on behalf of the CEO, ensuring timely and effective correspondence, take detailed minutes, and ensure sensitive information is handled with the highest level of confidentiality.
• Oversee Work Health & Safety (WHS) protocols and handle the management of complaints processes.

ESSENTIAL CRITERIA

• Commitment to ADRA’s purpose, values, and a positive work culture.
• Commitment to a Christian work environment and code of conduct that is respectful of the beliefs and practices of the Seventh-day Adventist Church.
• A related diploma/degree and at least five years’ experience in high-level secretarial executive work.
• Organisational skills: ability to manage the CEO’s schedule, coordinate meetings, and handle travel arrangements efficiently.
• Communication skills: excellent verbal and written communication for developing meeting minutes, and liaising with clients, team members and stakeholders.
• Confidentiality and Integrity: high level of discretion and integrity, with experience in handling sensitive information while maintaining confidentiality.
• Time management: proficiency in managing multiple tasks and prioritising effectively.
• Work Health & Safety: understanding of local and national WHS laws and regulations, ability to conduct risk assessments and implement safety measures, experience in organising WHS training sessions and ensuring compliance with safety standards.
• Handling general complaints: strong problem-solving skills to address and resolve complaints effectively.
• Attention to Detail: Meticulous in managing details and ensuring accuracy in all tasks.
• Proactive attitude: ability to anticipate the CEO’s needs and act proactively.
• Adaptability: flexibility to handle a dynamic work environment and changing priorities.
• Proficiency in Office Software: advanced skills in Microsoft Office Suite and SharePoint.

BENEFITS

• Hybrid office and remote working model.
• NFP salary packaging options, plus meals and entertainment benefits.
• Employee Assistance Program.

Next steps

The Job Description that will give you more specific information on this exciting and challenging role can be found at adra.org.au/work-with-us.

To submit your application, click 'Apply Now'.

To apply, candidates should address the selection criteria in their application letter providing examples of past experiences and qualifications. There is no closing date, however, we will be interviewing suitable candidates as they apply. Please forward your application letter, resume and the Employment Application form found at the end of this document, along with the names of three work related referees.

If you have questions or need further information, please contact:

Gianina Coutts – Human Resources Officer for ADRA Australia

Phone +61 2 9473 9525 or email: [email protected] using the subject line: Personal Assistant to the CEO / WHS Coordinator enquiry

ADRA Australia is an inclusive and Equal Employment Opportunity (EEO) employer.

The appointing body reserves the right to fill this position at its discretion and to close applications early.