Team Assistant

Tiger & Bear is a young but quickly growing multi-disciplinary advisory firm. We are seeking a proactive and detail-oriented Team Assistant to provide administrative and organisational support to our office staff. You will perform routine admin tasks, ensure the smooth day-to-day operations of the office, and collaborate with various teams as needed.

This is an opportunity to gain hands-on experience in a dynamic environment with opportunity for future growth and mentorship. You will have exposure to different projects and teams as well legal secretarial work, helping you build a solid foundation in office administration.

What you will be doing

As a member of the Tiger & Bear team, your key activities will include the following:

Team Support

• Provide support to team members on ad hoc tasks, such as research, photocopying, scanning
• Assist in preparing simple reports, documents, or presentations as guided by senior team members.
• Take notes during team meetings and distribute follow-up actions as needed.
• Provide scheduling and calendar management support for team members when requested.
• Track and reconcile office expenses, ensuring receipts and reports are properly filed.
• Book domestic and international travel, including flights, accommodations, and itineraries.

General Office Support

• Greet clients and visitors, ensuring a welcoming and professional reception experience.
• Assist with setting up internal events, team lunches, or external client visits.
• Help maintain shared office calendars and meeting room bookings.
• Organise materials, coordinate refreshments, and ensure meeting rooms are ready for clients.
• Maintain a tidy, safe office environment by coordinating with maintenance or cleaning services as needed.
• Order and manage office supplies, ensuring stock levels are always adequate.
• Coordinate and maintain the office’s general inbox, responding to basic queries or forwarding them to the relevant team member.
• Work closely with the COO to learn office protocols and procedures.Document & Matter Management
• Maintain physical and digital files, ensuring documents are accurately labelled and organised
• Assist in data entry tasks and regularly update spreadsheets or databases.
• Assist legal staff with administrative tasks.

Qualifications:

• Education: High school diploma or equivalent; additional certification or coursework in office administration is a plus.
• Experience: Previous experience in an office admin role is preferred but not required.
• Skills: Ability to prioritise tasks and manage competing demands. Strong written and verbal communication, attention to detail, and the ability to multitask. Basic proficiency in Microsoft Office is essential.
• Attributes: A willingness to learn, good time-management skills, and a team-oriented mindset.

The position is based in our CBD office in Sydney.