About the Role
The role is a mix between WFH and in office, and you’ll work closely with the business owner and meet off-site when needed. You’ll manage the day-to-day admin that keeps everything flowing from bookings and client messages to invoices and scheduling.Your Key Responsibilities

Manage and update client schedules

Book jobs and allocate staff into daily groups

Send job details, start times, and updates to staff and clients

Process and check staff hours and invoices

Prepare and send invoices to clients

Great with technology

Self starter

Understands how a cleaning business operates or high volume service business

Handle new enquiries – send quotes, follow up, and schedule successful jobs

Communicate with staff about any feedback, complaints, or changes

Support the business owner and work alongside supervisors for smooth operations

What We’re Looking For

Someone based on the Northern Beaches

Great at multitasking and keeping calm under pressure

Excellent written and verbal communication skills

English must be high level

Strong attention to detail and organisation

Friendly, team-focused attitude

Experience with Tradify (or similar job management software) is a big plus

Must have an ABN but open to full time role in the future

Perks

Mix of WFH and office based

Work with a positive, supportive, and mindful team

Stable, ongoing hours (35–40 hours per week)

8am - 3pm but this can be flexible

Opportunity to grow with the business

If you’re someone who loves structure, enjoys helping people, and wants to be part of a team that values mindfulness and great service, we’d love to hear from you!

Apply now with your CV and a cover letter about why this role sounds right for you. Please send to [email protected]