Could You Be the Operations Unicorn We’ve Been Waiting For?

We are on the search for the rare kind of person who sees the bigger picture — who lives for building the machine, not just turning the cogs. Who can see holes in the way things run, sees how to fix it and can't hold back from jumping onto it right away.

Someone who brings order to chaos, keeps the wheels turning, and lifts the team while doing it.

Let’s pause for a second. Let’s take you back to a particular feeling - You catch yourself walking around in your day, seeing how certain things can be improved. Maybe you take a seat at reception waiting for your dentist to come out and you can hear the admin team talking about their struggles and your eyes light up (quite literally) as you think of the most perfect solution.

Other times, you find pressure at work or home is slowly building up up and things are becoming chaotic. The difference between you and those around you is that as you look around, you find them crumbling but this is where you come up to your glory. You thrive in this exact environment - creating calmness in the chaos. After cleaning up the mess and making things smooth for everyone else, you walk away with this sense of achievement.

If you have been quite literally nodding your head while reading this, you might be the perfect person.

Are you the kind of person who:

Feels a quiet joy when things are colour-coded and systemised?

You light up when you find a more efficient way to do something?

Is as comfortable delegating and leading as you are learning and supporting?

Feels at peace when the inbox is clear, the team is aligned, and everything is ticking like clockwork?

If yes, read on. Trust me.

A Bit About Us – The Agape Way

We’re not your average physio clinic. We are family looking after family — not just in our care for patients, but in how we treat our team.

Agape Physiotherapy has been growing steadily for over 5 years, built on our Family Values:

Continuous improvement (Kaizen)

Authenticity in everything we do

Rallying together as a team

And going the extra mile, always.

We don’t believe in egos or gossip — just humble humans working together to create something meaningful. You’ll hear laughter in the hallway, see tears of joy at patient wins, and find a team that has your back, always.

About the Role – Operations Coordinator & Admin

This is a leadership role. Yes, you’ll be involved in the admin tasks that keep our clinic running — but more than that, you’ll be the glue that binds the team, the systems brain, and the calm in the storm. Your time will be mainly focussed on the operational avenues of the clinic and the rest of your time spent on the front desk (front of house) - 70/30 split.

What You’ll Be Responsible For:

Building and refining systems and processes to make everyone’s life easier

Delegating effectively to our amazing admin team (onshore and virtual)

Creating structure and rhythm in the way we work day to day

Training and upskilling team members so they can be the best that they can be

Supporting the leadership team with trust, loyalty, and alignment

Keeping communication flowing between team members

Organising rostering, admin training, and team upskilling

Spotting inefficiencies — and doing something about them

Who You Are (Beyond the Resume)

You're the kind of person who:

Is a builder – you thrive on creating systems, not just using them

Communicates clearly, kindly, and consistently — no hidden meanings or side chats

Leads without ego – you inspire by doing, not dominating. The servant type of leadership.

Has a growth mindset – you’re always learning, seeking feedback, and coachable.

Brings calm to chaos – when the pressure is on, your clarity shines

Sees leadership as partnership – backing up decisions and aligning with the team, even when you may do it differently yourself.

A heart for people, a head for systems and a willingness to step up and lead.

You don’t need to be perfect. But you do need to be reliable, trustworthy, and genuinely hungry to help others win.

What You’ll Get

A seat at the table — your voice will be heard

Freedom to build systems your way

Mentoring and leadership support (we’re in your corner)

Growth - extreme growth both personally and professionally

A team that actually functions like family

A leadership role that doesn’t burn you out, but builds you up

Final Word

If you’ve read this and something clicked in your heart — we want to hear from you.

In your cover letter, let us know how this ad resonated with you personally. Skip the generic fluff — just be real. Be you.

We care more about who you are than what’s on your resume.

Because around here, we’re building something special — and we want you to be a part of it.