Our client, an International banking and financial services firm is looking for an Executive Assistant to cover a 12 month maternity leave with a 4 day working week.

You will act as an Executive Assistant to predominantly one Senior Director, with light touch support for 3 more. This is an involved position with high levels of responsibility where diplomacy and confidentiality are essential. The role is focused on providing support to the Senior Director in their professional capacity - They are known for their engaging and inclusive working style. A rare opportunity not to be missed.

The area of the business that this role sits is exciting, innovative, forward thinking and progressive in their approach.

We are looking for an Executive Assistant that prides themselves on being bright, professional, focused on delivery and produces high quality work. An EA that is proactive, gets involved, has a naturally curiosity, positive outlook and a flexible, helpful and willing manner would excel in this role.

In addition, you will have excellent communication skills (both written and verbal), excellent word processing and presentation skills (Microsoft Word, Excel and PowerPoint) – touch typing skills are critical. Strong interpersonal and collaborative skills and is capable of building relationships both internally and externally are also key.

You will be part of a strong EA network within the business and have a strong sense of team and appreciation for what you do.

Key duties:

Diary management and booking of meetings

Email management

Booking and scheduling travel including coordination of approvals and preparation of itineraries

Processing of purchase orders and expense claims for payment, adhering to expenses policies and procedures;

Providing assistance with preparation of reports, presentations and other documents, including print production.

Organising ad hoc dinners and events

Networking and liaising with clients and/or client EAs and peers internally;

Answering telephones and taking responsibility for follow up actions;

Managing electronic document and paper files following established Document Management procedures;

Managing 1 direct report

Adhoc project work

If you are looking for your next challenge and the above outlines your experience and what you are looking for next, please send your CV immediately to Surayya French at [email protected]

Please note, only shortlisted applicants will be contacted. Thank you.