Are you a people person with exceptional organisational skills? Fleet Space Technologies is seeking a dynamic Receptionist & Facilities Assistant to join our Adelaide team on a full-time, permanent basis with an immediate start. You'll be our first point of contact and help maintain our vibrant workspace as a crucial member of our Internal Operations team. This role involves creating positive first impressions while ensuring our office runs seamlessly day-to-day – it's more than just answering phones, you'll be the heartbeat of our office environment, contributing to the innovative culture that drives our mission to explore and connect Earth, Moon, and Mars.

What You'll Do

Reception & Client Services:

First Point of Contact: Warmly greet and welcome all visitors, clients, and employees, ensuring a positive first impression for Fleet Space Technologies.

Mail & Deliveries: Sort and distribute incoming mail and packages, and prepare outgoing correspondence and parcels.

Meeting Room Management: Coordinate and prepare meeting rooms, including scheduling, setting up A/V equipment, and ensuring cleanliness before and after use.

Visitor Management System: Oversee and manage the visitor sign-in and out process, ensuring compliance with company procedures.

Facilities Support:

Office Presentation: Ensure the reception area, meeting rooms, and common areas are consistently tidy, presentable, and well-maintained.

Minor Maintenance Coordination: Act as the initial point of contact for minor office maintenance issues (e.g., faulty lights, plumbing issues), logging requests and liaising with external contractors or internal facilities personnel.

Vendor Liaison: Assist with coordinating and supervising scheduled visits from cleaning services, maintenance contractors, and other service providers.

Health & Safety Support: Support the implementation and adherence to office health and safety protocols, including maintaining first aid supplies and fire warden registers.

Office Equipment: Provide basic troubleshooting and coordinate repairs for essential office equipment like printers and photocopiers.

Ad-hoc Support: Assist with office moves, space reconfigurations, and other facilities-related projects as directed.

General Administration:

Administrative Support: Provide general administrative support to various departments as required

Office Supplies: Monitor and maintain office supply inventory, placing orders as needed to ensure continuous availability.

Logistics Coordination: Assist with coordination of catering for meetings and events as required.

What We're Looking For

Experience: Proven experience (2+ years preferred) in a reception, administrative, or customer service role. Experience with facilities support or office management is highly regarded.

Communication Skills: Excellent verbal and written communication skills with a professional, friendly, and approachable demeanour.

Organisational Skills: Exceptional organisational skills with the ability to multitask, prioritise effectively, and manage time efficiently in a busy environment.

Technical Proficiency: Proficient in Google Suite. Familiarity with booking systems or visitor management software is a plus.

Problem-Solver: A proactive approach to problem-solving, with a keen eye for detail and the ability to anticipate needs.

Team Player: Ability to work autonomously as well as collaboratively within a team environment, demonstrating a helpful and positive attitude.

About Fleet Space

Fleet Space Technologies vision from the beginning was to build technologies to help humanity explore and connect the Earth, Moon, and Mars.

This led us to develop and launch one of Australia's largest constellation of satellites, create our satellite-enabled mineral exploration technology (ExoSphere), and send Australia's first seismic technology (SPIDER) to the Moon in 2026. ExoSphere, our end-to-end mineral exploration solution powered by space and AI, aims to accelerate critical mineral discovery needed for the clean energy technologies foundational to humanity's clean energy future.

As part of Fleet's founding vision, we also apply our technology to innovative solutions for defense and space exploration, including an upcoming mission to the Moon. Headquartered in Adelaide, South Australia, Fleet has rapidly grown to over 160 employees including a growing team in the USA, Canada, and beyond.

We have raised over $200M AUD in venture funding, backed by premier investors including Blackbird, TVG, Grok, and In-Q-Tel including our most recent $150m Series D in December 2024, at a valuation of over $800m.

In 2023 we were recognised by the Australian Financial Review (AFR) as the #1 fastest growing technology company in Australia.

Company Culture

As a company, we are revolutionising the exploration of new worlds with advanced space technology to build a more prosperous future for humanity. As a culture, we are ambitious, innovative, and collaborative and we put our customers first in everything that we do.

Our company values guide us to our North Star of ambitious, collaborative success - AD ASTRA ("To the Stars!")

Add Value: Obsessively add value for our customers

Drive Excellence: Benchmark against the best

Agile Action: Take Action. Independent, fast, frugal action

Seek Truth: Be curious. Explore

Take Responsibility: Make decisions and own them

Radical Ideas: We are unique. We do things differently

Always Deliver: We always find a way to get it done on time

Fleet is an Equal Opportunity Employer; employment with Fleet is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, colour, religion, gender, national origin/ethnicity, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.