On behalf of our client, a professional services we are looking for a Team Assistant to support the talent team within a project team within the business. This role will directly support the team of 3 with all administration, compliance, travel booking, scheduling, and diary management.

We are looking for someone who has at least 3 years of previous experience in a similar Team Assistant or Admin Coordinator position. The successful candidate will come with great attention to detail, confidence in liaising with all levels of members of staff, proficiency with the MS Office Suite, and ideally an understanding of how a sales function works within a business.

This is a permanent role and requires this person to be in the office 5 days a week. This role will only accept candidates who have permanent residency/citizens of Australia.

Our client fosters a collaborative and inclusive culture where every team member's contribution is valued. The work environment is dynamic and supportive, with a strong emphasis on professional development and growth. They encourage open communication, creativity, and a team-oriented approach to problem-solving.

You'll have the opportunity to work alongside talented professionals who are passionate about driving success and innovation within the business. With a commitment to maintaining a positive and respectful workplace, this is an ideal environment for those who thrive in a fast-paced, yet supportive atmosphere.

Typical Responsibilities include:

Diary management, booking meetings and scheduling

Calling Candidates and managing the candidate process

Inbox management

Organizing travel and working with the events team to plan events

Working with the Marketing team on marketing for positions

Assisting with the team's workflow

Moving candidates through the recruitment process

Running reports and putting together meeting packs.

Formatting and proofreading documents.

Scheduling, coordinating meetings, and ensuring all details are on the systems

Managing all compliance for stakeholders

Organising team events and booking external meetings.

Working closely with other Team Assistants and Personal Assistants across the area.

Ad hoc administration support for the wider HR / Talent team.

Key Requirements:

Experience working within a large organization and supporting a team within a fast-paced environment.

Support a team with coordination and scheduling.

Strong attention to detail

Ability to work in a team and individually.

This is an exciting opportunity to join a well-established business that is growing and working with switched-on, like-minded individuals.

If you are looking for the next step in your career and you are eager to work for a global finance company, please apply today to Holly Moore at [email protected]