Business Administrator

At TranTech, we owe our success to people and processes. A business administration is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role

Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests

Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout

Coordinate internal and external resources to expedite workflow

Oversee and achieve organizational goals while upholding best practices

Responsibilities

Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment

Provide administrative support to senior leaders, including email correspondence and generation and distribution of emails, spreadsheets, forms

Reconcile accounts in Xero.

Payroll.

Invoicing.

Plan, organize, and schedule company meetings in the office and off-site.

Maintain a digital filing system, contact database, and employee credentials.

Inventory management.

Order and oversee office supplies and food deliveries for group meetings

Required skills and qualifications

Excellent knowledge of MS Office.

Xero experience.

Proven administrative experience

Superb written and verbal communication skills

Strong time-management skills and multitasking ability

Aptitude for learning new software and systems

Previous success in office management

Experience managing budgets and expenses

Experience developing internal processes and filing systems

Comfortable handling confidential information