My client is seeking a highly capable and detail-oriented Office Manager / Executive Assistant to join their Sydney office. This role is essential to the smooth operation of their team and offers a unique opportunity to work closely with senior leadership and global offices.

Duties and Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for a team of five
• Welcome and host internal and external guests to the office
• Oversee daily office operations, including supplies, equipment maintenance, and utility payments
• Troubleshoot IT issues and coordinate with technical support as needed
• Handle petty cash, prepare expense reports, and support budgeting and financial analysis
• Liaise with vendors for services such as travel, office equipment, and facilities; manage contracts and service quality
• Support HR functions including interview coordination, onboarding, visa/work permit processing, and benefits administration
• Maintain accurate HR records, including leave tracking and employee data
• Assist with formatting and preparing documents in Word, Excel, and PowerPoint
• Set up and manage video conferencing and multimedia tools
• Communicate regularly with regional teams in Hong Kong and London to ensure compliance with corporate policies
• Support the Investor Relations team with presentation preparation and LP communications
• Assist with audits, board meetings, and annual events such as the LP conference
• Provide occasional personal assistance to the Partner
  

What you need:

• Proven experience in office management and executive support roles
• 4-6 years experience in similiar position
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• A proactive, solutions-oriented mindset with strong attention to detail
• High level of discretion and professionalism
• Experience in a fast-paced, international work environment is a plus.

If you are interested in this role, please send an up-to-date resume to [email protected]