The Contract Administrator ensures that procurement activities and contracted services for the Psychological Services Unit are delivered as intended in terms of overall outcomes, and in accordance with relevant standards, key performance indicators, and within agreed timeframes.

Psychological Services Unit (PSU) is responsible for the portfolio management of the psychological services workforce within correctional centres. PSU conducts statewide recruitment for all psychologist and senior psychologists and provides support to the transfer process of psychological services staff between locations

Key responsibilities

• Procurement planning, and approval
• Completion of procurement documentation to release to market in accordance with delegation’s framework
• Tender administration
• Contract management including planning, contract administration, reporting and incident management
• Monitoring contract performance with robust KPI’s and performance management
• Management of contractual disputes and invoicing issues

• Engage and facilitate advice from Procurement Contract Management Group for Psychological Services and suppliers on procurement processes and practices as they relate to and are affected by legislation and Queensland Government Procurement policies, procedures, delegations, and guidelines;
• Facilitate and assist in undertaking procurement activities to deliver procurement outcomes for Psychological Services, including;
• Coordinate evaluation of candidates presented by suppliers for clinical contingent labour placement, including review of written profile, confirmation of eligibility, coordination of interviews including subject matter experts, and presentation of recommendations to decision-makers;
• Coordinate placement of clinical contingent labour psychologists within correctional facilities, including by liaising with correctional facilities, suppliers, and Psychological Services;
• Develop and maintain effective relationships with key internal stakeholders, public sector bodies, industry, and suppliers to ensure business requirements are met;
• Coordinate site monitoring (including via site visits to correctional facilities as necessary), to effectively forge and maintain productive and appropriate relationships that allow swift identification and resolution of any presenting or perceived issues;
• Identify opportunities for innovation and improvement in collaboration with Psychological Services, suppliers, and end-users, and support change management processes;
• Develop and implement internal contract governance framework, guidelines, templates and reports to ensure efficient contract processes; and
• Prepare and/or review regular performance reports, briefing notes, and other correspondence in accordance with departmental standards.

Skills and knowledge

The ideal candidate will have:

• Ability to apply and interpret legislation, policy and procedures;
• Experience in contract management and/or program / service administration;
• Effective interpersonal skills as evidenced by the ability to build and manage ongoing working relationships with a diverse range of stakeholders;
• Ability to effectively summarise large volumes of material to articulate the relevant points and inform high level decision making;
• Demonstrated experience in risk management, negotiation and conflict resolution skills; and
• Experience monitoring performance / evaluating programs or service provision against key indicators.

There are no mandatory qualifications. However, tertiary qualifications in business and/or procurement related disciplines, certifications through the Chartered Institute of Procurement and Supply government agency would be well regarded.

How to Apply

For more information or a confidential discussion please email Callum Bowie at u&u on [email protected] quoting reference number 41147.

At u&u Recruitment Partners, we value diversity, equity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.

Should you require reasonable adjustments or have a preferred method of communication throughout the recruitment process, we encourage you to make a request via [email protected] or phone the above-mentioned u&u consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.

Additionally, for a barrier-free and inclusive online experience, you can access u&u’s opportunities using accessibility software Recite Me at https://www.uandu.com/jobs.

Please submit your resume in Word format only.