Research Contracts Officer

• Research Contracts Officer
• Continuing| Full-Time
• Higher Education Officer Level 6 | $89,773 - $95,718 p.a.
• View position description

Research Support Assistant

• Continuing| Part-Time (.5)
• Higher Education Officer Level 5 | $80,405 - $88,737 p.a.
• View Position description

Location: Bedford Park / Kaurna Country

About the Roles

These roles provide research contract administration, management and support services to Flinders University researchers and other key stakeholders.

The Research Contracts Officer is responsible for collaborative research agreements, services agreements, research project variations, confidentiality agreements for research purposes and IP sharing with external parties, memoranda of understanding with industry or other research institutions, material transfer agreements and subcontracting arrangements with government, industry, and other research institutions.

This role is also responsible for:

• Reviewing and negotiating the terms and conditions of research related agreements with industry, government, and other research institutions.
• Preparing and negotiating the terms and conditions of student or status holder Intellectual Property agreements.
• Reviewing and providing advice to researchers on contractual obligations, special conditions or restrictions, or programmatic and other deliverables required by specific funding schemes.
• Working with the other members of the Research Development and Support team to identify, define and resolve issues related to sponsored project contracting activities in accordance with Commonwealth or State government, or other funding bodies, institutional policies, and regulations.

The Research Support Assistant contributes to the efficient operations of the Research Contracts team and provides research administration support and assistance to researchers associated with the processing of research contracts, research data capture and integrity and the communication of research activities and capabilities.

This is achieved by:

• Providing support to the Manager, Research Contracts and Senior Research Contracts Officer to administer research contract related services.
• Performing administrative tasks associated with the processing of research contracts.
• Contributing to the efficient and accurate management of the integrity of research management databases, and reporting from such databases.
• Contributing to a pro-active and positive customer service culture and goals of the University, promoting a culture of service excellence.

Please refer to the attached position descriptions, for more comprehensive list of roles and responsibilities of each role.

About the Portfolio of the Deputy Vice-Chancellor, (Research)

Research is a fundamental cornerstone of our mission as a university. Through research, and research-led teaching, we build and develop the knowledge and capabilities that improve lives and enhance society as a whole.

The Deputy Vice-Chancellor (Research) Leadership Team comprise the Deputy Vice-Chancellor (Research), the Pro Vice-Chancellor (Research Training and Capabilities) and Dean of Graduate Research, the Pro Vice-Chancellor (Research Enterprise and Infrastructure), the Pro Vice-Chancellor (Research Performance and Impact), the Chief Research Development Officer and the Research Lead: Indigenous Research Strategy. This team, together with the Research Development and Support (RDS) and the Office of Graduate Research (OGR) Teams provide leadership and support to achieve the University's research goals.

The Portfolio includes:

The Research Development and Support (RDS) Team works with Flinders researchers, Colleges, Institutes and Centres, other portfolios and external stakeholders to proactively support research.

The Office of Graduate Research (OGR) Team provides support, expertise and guidance for prospective and enrolled HDR students, HDR supervisors and Colleges through each stage of candidature and professional development.

About You

You are someone who thrives in a changing and fast paced environment, and have a clear focus on quality customer service, which showcases your high-level verbal and written communication skills. This enables you to work and negotiate with a broad range of stakeholders.

Your high-level attention to detail and excellent time management skills allow you to prioritise tasks within a team of professionals, to meet tight deadlines.

The Research Contracts Officer can demonstrate:

• Expertise in research contract management and administration, including drafting, negotiating, reviewing and administration of research contracts and other related documents in a complex environment.
• Contemporary knowledge of, and experience working in, the Australian research landscape, including knowledge of compliance requirements for major grant funding schemes such as ARC and NHMRC.
• Ability to work independently and as part of a team, exercise initiative and judgment in interpreting and applying a range of policies and procedures and work with a broad range of stakeholders, such as academic and professional staff.
• High proficiency in Microsoft Office software, including Microsoft Excel, document/record management systems and a relevant research management system.

You will also have completed tertiary qualifications with subsequent relevant experience or significant experience and specialist expertise in research contract administration.

The Research Support Assistant can demonstrate:

• Effective to well-developed oral and written communication skills as well as interpersonal skills, together with proven ability to liaise and engage with a broad range of stakeholders.
• The ability to apply informed judgement to analytical and problem-solving skills across multiple
• Acute time management skills with the ability to prioritise tasks to meet required
• Well-developed computing skills in using office computer applications, including the Microsoft office suite, web pages and databases.

You will also have completed a degree or possess an equivalent combination of experience and/or education and/or training.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services, including exclusive staff study offers
• We embrace diversity and promote equity and inclusion for all students and staff
• Vibrant campus life and amenities including on campus health care services, gymand childcare centre (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

• Please see here for our Reconciliation Action Plan
• Please see here for our Indigenous Workforce Strategy

Prescribed Conditions for Employment

• A valid National Police Certificate which is satisfactory to the University will also be required before the successful applicant can commence in this position.
• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy

How to Apply and Information

• JR00000013358 Research Contracts Officer
• JR000000X13357 Research Support Assistant

• Research Contracts Officer HEO6
• Research Support Assistant HEO5

• To apply online, please visit the Jobs@Flinders website via the job portal:
• You are required to submit Suitability Statement of no more than 3 pages, addressing the Key Position Capabilities of the position description of the role you are applying for:
• For more information regarding this position, please contact Sophie Trabilisie

Applications to be submitted before 10:00 pm (ACDT) Wednesday 30 April 2025

Please note, late applications and applications sent via agencies will not be accepted.

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.