Executive Assistant Level 4 - 6
Australian Secret Intelligence Service
Posted 6 days ago
Role
As an Executive Assistant, you will provide a full range of timely and confidential administrative and executive support to the Senior Executive Service (SES). As the first point of contact for internal and external clients, you are the face of the executive team and will manage the office within a discreet security environment.
The role requires a dynamic team player who enjoys working with stakeholders, team members and individually on projects. You will be able to meet tight deadlines and work to support ASIS priorities.
Key Responsibilities and Tasks
The following is an overview of key responsibilities and tasks:
- Manage the diary and commitments of an SES Officer with an understanding of their priorities. In consultation, resolve conflicting demands upon the SES Officer’s time from senior managers and internal and external stakeholders;
- Organise internal and external meetings and events including providing key documentation prior to the meeting and taking and distributing minutes;
- Coordinate, book and acquit domestic and international travel and accommodation, ensuring compliance with relevant policies. Administer invoices and acquit corporate credit card;
- Liaise with senior managers, internal stakeholders and members of agencies within and outside the National Intelligence Community to support effective communication and collaboration. Build and maintain positive relationships at all levels in order to seek guidance and assistance in resolving unexpected situations;
- Understand the needs and requirements of the SES Officer and undertake the work necessary to ensure goals are achieved and deadlines are met. Manage changes in a manner that minimises the disruption it causes;
- Act with discretion, integrity and professionalism.
Education, qualification and experience requirements
The following education, qualifications and/or experience will be highly regarded:
- Demonstrated experience in administrative and executive support tasks using a range of technology and computer applications;
- Effective organisation and prioritisation skills;
- Effective written and verbal communication skills;
- Demonstrated experience in developing and maintaining successful client / customer relationships and the ability to resolve differences and maintain relationships at all levels;
- Understanding of financial management and/or budgeting processes;
- Experience in similar roles.
We are dedicated to building a diverse and inclusive workforce, so if you are excited about this role but your past experience doesn’t align perfectly, we encourage you to apply.
About Australian Secret Intelligence Service
ASIS is Australia’s overseas secret intelligence collection agency. Our mission is to protect and promote Australia’s vital interests through the provision of intelligence services as directed by Government.
Overview
ASIS's primary goal is to obtain and distribute secret intelligence about the capabilities, intentions and activities of individuals or organisations outside Australia, which may impact on Australia's interests and the well-being of its citizens.
Street Scene
ASIS functions
Our functions, as set out in the Intelligence Services Act 2001
, are to:
• collect foreign intelligence, not available by other means, which may impact on Australia's interests;
•distribute that intelligence to the Government, including key policy departments and agencies;
•undertake counter-intelligence activities which protect Australia's interests and initiatives; and,
•engage other intelligence and security services overseas in Australia's national interests.
Mission and Values
The Australian Secret Intelligence Service (ASIS) is Australia's overseas secret HUMINT (human intelligence) collection agency. Our mission is to protect and promote Australia's vital interests through the provision of unique foreign intelligence services as directed by the Australian Government.
Street Scene
ASIS has a distinctive culture and esprit de corps and we embrace the Australian Public Service (APS) Values
, together with a number of ASIS-specific values. In ASIS, we value diversity, embrace change and encourage new and innovative ideas. We have a strong sense of national pride and loyalty to the Service and to each other.
Our core values are:
Excellence in Service
•We strive for excellence in all that we do.
•We are responsive and dedicated to achieving results that make a difference to Australia and its people.
•We believe that the principles of security are fundamental to everything we do.
•We are proud of our achievements.
Innovation
•We embrace diversity and use it to champion new ideas.
•We are forward thinkers, optimistic about the future and undaunted by change.
•Whatever the problem or issue, we will find a solution.
•We believe in the application of intelligence and reason to improve the way we do our work.
Trust and Responsibility
•We are committed to building strong, long-lasting relationships with our customers, intelligence partners and liaisons.
•We rely on our colleagues and build trust by listening, following through and keeping our word.
•We preserve trust with our sources.
•We abide by Australian law and community standards and are accountable for our actions.
Courage, Unity and Loyalty
•We show moral and personal courage in dangerous and difficult situations.
•We work as a team and share purpose, risk, responsibility and success.
•We are loyal and committed to the Service and our mission.
•We honour and value our colleagues and treat one another as equals.
•We stand together as one in the service of our country.
ASIS also has a comprehensive Code of Conduct which reflects the provisions of the Australian Public Service Code of Conduct, while also extending to cover ASIS specific requirements.
Source: this is an extract from the company’s own website.
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