About Us:
Sysintegra is among the fastest growing cloud software consulting firms in the Asia Pacific region. We partner with ServiceNow, the global leader in workflow automation software, to support iconic enterprises across the region in uplifting and automating their business processes using the ServiceNow platform. We also develop innovative products leveraging the platform’s capabilities. We are the partner of choice for many enterprises in maximizing the value of ServiceNow across IT Services, Security and Risk Management, Human Resources, and Customer Service.

Why Join Us?
• Work with a dynamic, forward-thinking team.
• Enjoy a flexible, part-time schedule that promotes work-life balance.
• Opportunity to make a real impact and grow within the company.
• Competitive compensation package.
• Positive and supportive company culture.

Position Overview: We are seeking a motivated, professional, and detail-oriented Executive Assistant to support the CEO in a part-time capacity. The ideal candidate will have excellent organizational skills, the ability to manage multiple tasks simultaneously, and a strong ability to communicate effectively. This role requires a high level of discretion, problem-solving ability, and the ability to work independently while maintaining a positive and productive relationship with senior leadership.

Key Responsibilities:
• Provide administrative support to the CEO, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and organize documents, reports, and presentations for the CEO’s meetings and other business activities.
• Assist with email management and prioritize messages to ensure timely responses.
• Coordinate internal and external communications on behalf of the CEO.
• Organize and prepare materials for board meetings, client presentations, and other key events.
• Track and follow up on action items from meetings and ensure deadlines are met.
• Handle confidential and sensitive information with integrity and discretion.
• Provide general office support as needed, including liaising with other team members and departments.
• Undertake special projects and research tasks as requested by the CEO.
• Maintain and update CEO’s contact database and assist with CRM management.

Key Requirements:
• Previous experience in an Executive Assistant or similar role, ideally supporting C-level executives.
• Exceptional organizational and time-management skills, with the ability to prioritize and manage multiple tasks effectively.
• Excellent written and verbal communication skills, with a strong commitment to discretion and confidentiality.
• Proficiency with office software (Microsoft Office Suite, Google Workspace, etc.), and familiarity with project management tools.
• Support the CEO in coordinating business projects, tracking progress, and managing corporate events, meetings, and engagements.
• Assist with event planning, logistics for company functions, and strategic hiring from Australian and international markets.
• Maintain professionalism and strict confidentiality of all information and demonstrate a high degree of integrity and work ethic
• Self-starter with the ability to work independently and take initiative.
• Ability to thrive in a fast-paced and evolving environment.
• Strong attention to detail and problem-solving skills.

Desirable Skills:
• Experience with a technology focused and/or fast-growing mid-size business
• Proficiency in MS Office, accounting (e.g: Xero) and time sheeting software
• Familiarity with CRM software and tools.

How to Apply: If you are an experienced Executive Assistant looking for an exciting casual/part-time (4-6 hours per day) opportunity in Brisbane, we would love to hear from you! Please send your resume to [email protected]