About the Company

Our client is a leading financial services firm. They provide a comprehensive range of financial solutions including advice, investments, superannuation, lending, and legal services to a diverse clientele.

About the Role

As an Executive Assistant, you will be a key member of a small team supporting the Managing Director and two other Executive Directors. This role involves traditional EA duties, ensuring the seamless operation of the business and providing essential administrative support reporting into the Lead Executive Assistant.

Duties

• Calendar management: Scheduling meetings, appointments, and events.
• Email management: Filtering, prioritising, and responding to emails.
• Travel arrangements: Booking flights, accommodations, and ground transportation.
• Expense management: Processing and submitting expense reports.
• Meeting coordination: Preparing agendas, taking minutes, and distributing follow-up actions.
• Correspondence: Drafting and proofreading letters, emails, and documents.
• Project assistance: Providing administrative support for ongoing projects as well as financial reporting.
• Office management: Ad-hoc administrative support for the wider office.

Skills & Experience

• 4+ years' experience working as an Executive Assistant supporting senior stakeholders
• Financial Services experience is preferable
• Expert proficiency in Microsoft Suite, particularly SharePoint.
• Exceptional verbal and written communication skills with strong interpersonal abilities.
• Demonstrated ability to work autonomously and manage time effectively.
• Meticulous attention to detail and strong problem-solving skills.
• Approachable, personable, flexible and dynamic personality with the ability to work with conflicting personalities with conflicting schedules.

Benefits

• Work-life balance: Ability to purchase extra annual leave.
• Financial rewards: Performance-based bonus.
• Positive work environment: Recognised as a "Great Place to Work" with a positive, innovative culture.
• Growth opportunities: Part of a growing business with professional development opportunities (lunch and learns).
• Health and wellbeing: Healthy office snacks, one annual health and wellbeing day, mental wellness program, free flu vaccinations.
• Family support: Parent and baby program.

• Social and community involvement: Social clubs, volunteer programs, social Friday drinks.

Apply Today

Please send your resume by clicking on the apply button.

Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne

Job Reference No: 06810-0013199940SJ

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