• Based at our Melbourne, Burwood Campus + hybrid working arrangements
• Full-time and fixed term until April 2026
• HEW 5 $80,199 - $89,950 + 17% Superannuation (pro rata, part time)

As an Administrative Officer in Faculty Services - Business and Law, you’ll be the go-to person for coordinating meetings, managing communications, maintaining office spaces, and providing reliable support to senior staff.

If you enjoy variety in your day, thrive on keeping things running smoothly, and are confident juggling multiple priorities—this role is made for you.

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across seven campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

As an Administrative officer, you will:

• Provide advice to staff and make referrals to other areas of the University as required.
• Manage and action emails in shared Faculty inboxes, delegating as needed.
• Oversee space allocation, maintenance, furnishings, staff maps, and building access for Faculty buildings and residences.
• Perform administrative tasks, including inductions, space management, event coordination, and supporting Faculty committees and advisory boards.
• Coordinate meetings, including scheduling, room bookings, agenda preparation, minute taking, and maintaining an organised online filing system.

To be successful, you’ll have:

• A Degree without subsequent relevant work experience; or
• An Associate Diploma and at least two years subsequent relevant work experience; or
• A Post-Trades Certificate or Advanced Certificate with extensive relevant experience as a Technician; or an equivalent combination of relevant experience and/or education/training.
• Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written communication.

Here's how to apply:

Please submit your updated resume along with a brief cover letter outlining your relevant skills and experience by clicking the 'Apply' button.

For a confidential discussion regarding this role, please contact Kristylee Clark (Administrative Coordinator) via email at [email protected]

For a copy of the position description, please see below:

PD - Adminsitrative Officer

Applications for this position close on 23rd April 2025

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.