At Garage Apex , we take pride in providing exceptional service in everything we do – from vehicle repairs and servicing to specialist support like import compliance. We’re a growing business with a hands-on, hardworking team, and we're looking for a capable and reliable Receptionist / Administration Assistant to help keep the front office and daily operations running smoothly.

Role Overview

As a Receptionist / Administration Assistant, you'll be the friendly face of the business and the go-to person for general admin support. This role combines customer service with essential office duties, making it ideal for someone who enjoys variety, staying organised, and working in a fast-paced environment.

Key Responsibilities

Greet customers and visitors in a professional and friendly manner

Answer and direct phone calls, emails, and customer enquiries

Manage workshop bookings and keep the service calendar up to date

Use workshop software to create job cards, track job progress, and update records

Calculate quotes and final bills, including labour, parts, and GST

Process payments and issue invoices and receipts

Support the team with general admin tasks such as data entry, filing, and stock control

Maintain accurate customer and vehicle records

Assist with ordering parts and liaising with suppliers when needed

Keep the reception and front office area clean and organised

What We’re Looking For

Previous experience in reception or administration (automotive industry is a bonus but not required)

Strong computer skills and confidence using workshop or office software (training provided)

Great communication and customer service skills

Highly organised, detail-oriented, and able to multitask

A team player with a proactive, can-do attitude

Comfortable working independently and taking initiative

What We Offer

Supportive and down-to-earth team culture

Opportunities to grow with the business

Ongoing training and development

Staff perks and discounts